Procurement - Senior Accounts Executive

RAPSYS TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 62,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE. LTD. is a Singapore-based company seeking a Procurement - Senior Accounts Executive to manage monthly PRs/POs, support new centre setups, and coordinate with internal teams to meet specifications.

You will liaise with vendors, monitor orders, ensure policy compliance, and prepare procurement reports. The role requires 1–3 years in procurement, a Diploma in related field, and strong organizational and communication skills. Based in Singapore.

Qualifications

• Diploma in Business Administration or Supply Chain field preferred.
• 1–3 years in procurement or related roles.
• Strong organizational and time-management skills.
• Able to work independently and handle multiple requests.

Responsibilities

• Raise PRs and POs for monthly needs.
• Support procurement for new centre setups and ensure timely deliveries.
• Handle ad-hoc procurement requests.
• Coordinate requirements with internal departments.
• Liaise with vendors for quotations, orders, deliveries, and invoices.
• Monitor PRs, approvals, and orders to prevent delays.
• Ensure procurement activities comply with policies and regulations.
• Prepare procurement reports; highlight vendor performance.
• Maintain accuracy in administrative duties like GRN.
• Maintain procurement records (quotations, tender docs, vendor database).

Skills

Organizational skills

Time management

Attention to detail

Vendor coordination

Communication

Education

Diploma in Business Administration / Supply Chain

Tools

SAGE CRM

Google Workspace

Microsoft Office

Job description

Role: Procurement - Senior Accounts Executive

JD:

1. 1.Raise Purchase Requisitions (PRs) and Purchase Orders (POs) for monthly operational needs.
2. 2.Manage and support the procurement items for new centre setups, ensuring the timely delivery of all required items without disruption.
3. 3.Support ad-hoc procurement-related requests or projects as required.
4. 4.Coordinate with internal departments to confirm requirements and specifications for purchases.
5. 5.Liaise with vendors for quotations, order confirmations, deliveries, and invoices, maintaining positive relationships to ensure reliability and quality of supply.
6. 6.Monitor purchase requests, approvals, and order deliveries to prevent delays and promptly resolve discrepancies.
7. 7.Ensure all procurement activities comply with internal policies, audit requirements, and relevant regulations.
8. 8.Prepare procurement reports, highlighting split POs, operational needs, and vendor performance.
9. 9.Ensure 100% accuracy in performing the administrative duties like GRN
10. 10.Maintain accurate procurement records like quotations, tender documents, vendor database etc

Job Requirement:

1. 1.Diploma in Business Administration, Supply Chain, or related field preferred
2. 2.1-3 years' experience in procurement, administrative support, or operational purchasing. Familiarity with raising PRs/POs and basic procurement procedures.
3. 3.Strong organizational and time management skills
4. 4.Attention to detail and accuracy in processing orders
5. 5.Strong interpersonal and communication skills for vendor and internal coordination.
6. 6.Ability to work independently and manage multiple requests simultaneously.
7. 7.Basic proficiency in Google Office Suite and procurement systems.
8. 8.SAGE CRM software, Microsoft Office applications, Google Suite applications (Bonus to have)