Procurement – Senior Accounts Executive

RAPSYS TECHNOLOGIES PTE LTD; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE LTD in Singapore is seeking a detail-oriented Senior Accounts Executive to join the Procurement team. You will raise PRs and POs for monthly operational needs, support centre setup procurements, and ensure timely delivery of items with accurate documentation.

The role requires 1–3 years in procurement or related admin, strong organizational skills, and the ability to coordinate with internal departments and vendors.

Qualifications

• Diploma or higher in business administration, supply chain, or related field.
• 1–3 years of experience in procurement, admin support, or operational purchasing.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in processing orders.
• Able to work independently and handle multiple requests.

Responsibilities

• Raise Purchase Requisitions (PRs) and Purchase Orders (POs) for monthly operational needs.
• Support procurement for centre setup projects and ensure timely delivery of items.
• Coordinate with internal departments to confirm requirements and specifications.
• Liaise with vendors for quotations, orders, deliveries, and invoices.
• Monitor requests, approvals and deliveries to prevent delays and resolve discrepancies.
• Ensure procurement activities comply with policies, audits and regulations.
• Prepare procurement reports highlighting vendor performance and needs.
• Maintain 100% accuracy in procurement administrative duties (GRN).

Skills

Organizational skills

Attention to detail

Vendor coordination

Communication skills

Independent work

Google Workspace

Procurement systems

Education

Diploma in Business Administration, Supply Chain, or related field

Tools

SAGE CRM

Microsoft Office

Google Suite

Job description

We are looking for a detail-oriented and proactive Senior Accounts Executive to join our Procurement team. The ideal candidate will have at least 2 years of relevant experience and a strong understanding of procurement processes, supplier management, and financial reporting. This role is based in Singapore with work from office mode.

JD:

Raise Purchase Requisitions (PRs) and Purchase Orders (POs) for monthly operational needs.

Manage and support the procurement items for new centre setups, ensuring the timely delivery of all required items without disruption.

Support ad-hoc procurement-related requests or projects as required.

Coordinate with internal departments to confirm requirements and specifications for purchases.

Liaise with vendors for quotations, order confirmations, deliveries, and invoices, maintaining positive relationships to ensure reliability and quality of supply.

Monitor purchase requests, approvals, and order deliveries to prevent delays and promptly resolve discrepancies.

Ensure all procurement activities comply with internal policies, audit requirements, and relevant regulations.

Prepare procurement reports, highlighting split POs, operational needs, and vendor performance.

Ensure 100% accuracy in performing the administrative duties like GRN

Job Requirement :

Diploma in Business Administration, Supply Chain, or related field preferred

1-3 years' experience in procurement, administrative support, or operational purchasing. Familiarity with raising PRs/POs and basic procurement procedures.

Strong organizational and time management skills

Attention to detail and accuracy in processing orders

Strong interpersonal and communication skills for vendor and internal coordination.

Ability to work independently and manage multiple requests simultaneously.

Basic proficiency in Google Office Suite and procurement systems.

SAGE CRM software, Microsoft Office applications, Google Suite applications (Bonus to have)