Senior Accounts Executive (AP)

COSL Drilling Pan Pacific Ltd; Singapore; On-site; SGD 60,000 - 72,000; Full time

Job summary

COSL Drilling Pan Pacific Ltd in Singapore seeks an experienced Accounts Payable professional to manage end-to-end invoicing, coding, and payments. You will coordinate with divisions, maintain accurate records, and ensure timely vendor communications.

The role requires an accounting/finance degree and at least 3 years in AP, with strong MS Office and SAP skills. A fast-paced environment and attention to detail are essential.

Qualifications

• University degree or diploma in accounting or finance.
• Minimum of 3 years of experience in accounting or finance with focus on accounts payable.
• Proficiency in MS Office and SAP essential for this role.

Responsibilities

• Invoice Management: collect and check invoices and initiate approval for accuracy and compliance.
• Invoice Coordination: handle invoice exchanges with divisions to ensure timely communication.
• Accurate Coding: code invoices promptly to keep records up to date.
• Vendor Management: gather vendor information and apply for new vendor codes as needed.
• Payment Processing: prepare payment vouchers according to due dates for timely payments.
• AP Clearing: clear accounts payable and maintain a current AP ledger.
• Vendor Communication: communicate with vendors to resolve payment or invoicing issues.
• Reporting: prepare AP aging reports and perform monthly reconciliations.
• Reconciliation: reconcile AP statements with vendor statements.
• Documentation: file invoices and AP documents for easy retrieval and audit readiness.
• Additional Duties: perform other related duties to support the finance department.

Skills

Accounts payable experience

Attention to detail

Self-starter

Time management

Education

Accounting/Finance degree

Tools

MS Office

SAP

Job description

Responsibilities

The Accounts Payable will undertake a variety of duties, ensuring the efficient and accurate processing of financial transactions. Responsibilities include but are not limited to:

• Invoice Management: Collect and meticulously check invoices, initiating the invoice approval procedure to ensure accuracy and compliance.

• Invoice Coordination: Handle invoice exchanges with various divisions, ensuring seamless and timely communication.

• Accurate Coding: Code invoices promptly and accurately to maintain up-to-date financial records.

• Vendor Management: Gather vendor information and apply for new vendor codes as needed to facilitate smooth transactions.

• Payment Processing: Prepare payment vouchers according to specified due dates, ensuring timely payments.

• AP Clearing: Clear accounts payable (AP) promptly, maintaining a clean and current AP ledger.

• Vendor Communication: Communicate effectively with vendors to resolve any payment or invoicing issues.

• Reporting: Prepare AP aging reports and conduct reconciliations on a monthly basis to monitor outstanding payables.

• Reconciliation: Reconcile AP statements with vendor statements to ensure accuracy and consistency in financial records.

• Documentation: File invoices and AP documents systematically, ensuring easy retrieval and audit readiness.

• Additional Duties: Perform other related duties as assigned, contributing to the overall efficiency of the finance department.

Requirements

• Educational Background: University degree or diploma in accounting or finance.

• Experience: Minimum of 3 years of experience in accounting or finance, with a strong focus on accounts payable.

• Technical Skills: Proficiency in MS Office and SAP is essential for this role.

• AP Operations Knowledge: Deep understanding of AP operations and best practices.

• Work Environment: Ability to thrive in a fast-paced environment, managing multiple tasks efficiently.

• Personal Attributes: Self-starter, independent, and proactive, with strong problem-solving skills and attention to detail.