School Receptionist (Goodman Road / East Coast (Secondary School Environment))

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

SUNNYHILL ACE PTE. LTD. in Singapore is seeking a proactive Front Desk Administrator for the General Office at the school. You will greet visitors, answer calls, and manage mail while maintaining a professional atmosphere.

The role requires at least 2 years of front desk experience, MS Office proficiency, and a valid First Aid Certification. Early start availability and attention to punctuality are highly valued.

Qualifications

• GCE O-Level with English credit or equivalent.
• Minimum 2 years front desk or reception experience.
• Valid First Aid Certification.
• Proficient in MS Office and school IT systems.
• Punctuality for early start times.

Responsibilities

• Counter Operations: Run the reception counter at the General Office, handling walk-in customers and calls.
• Communications & Mail: Distribute faxes, letters, and parcels, route messages from the school's inbox.
• Student Administration: Collect and distribute documents such as survey forms, NRICs, Graduation Certificates, and applications.
• Student Welfare: Assist sick bay patients and administer simple first aid.
• Data Management: Update student contact details and log early dismissal records in SC Mobile.
• Logistics: Coordinate bus transport bookings and reconcile vendor invoices.
• Ad-hoc Duties: Support Administration Manager with miscellaneous tasks.

Skills

Front desk

Customer service

MS Office

Communications

Punctuality

Education

GCE O Level

First Aid Certification

Tools

MS Office

Job description

Working Hours

• Four days a week: 7:00 AM to 4:00 PM (inclusive of 30 minutes’ lunch break)
• One day a week: 7:00 AM to 3:30 PM (inclusive of 30 minutes’ lunch break)
• No weekend work required

Job Description & Key Responsibilities

• Counter Operations: Run the reception counter at the school’s General Office, professionally attending to walk-in customers and telephone calls.
• Communications & Mail: Distribute faxes, letters, and parcels, and systematically route incoming messages received in the school's generic email inbox.
• Student Administration: Collect and distribute official documents from and to students, including survey forms, NRICs, Graduation Certificates, and application forms.
• Student Welfare: Take care of students admitted to the sick bay, including the confident administration of simple first aid treatment.
• Data Management: Update student contact particulars in the school system and log early dismissal records accurately in SC Mobile.
• Logistics: Coordinate bus transport bookings for school staff and meticulously tally vendor invoices with internal booking forms.
• Ad-hoc Duties: Perform alternative office support tasks assigned by the Administration Manager.

Job Requirements

• Education: Minimum GCE “O” Level with a credit in English or equivalent qualification.
• Experience: At least 2 years of experience performing front desk or school reception duties, with prior experience in MOE schools considered a strong advantage.
• Certifications: Must possess a valid First Aid Certification as of the closing date.
• Skills: Proficient in MS Office applications and comfortable learning specialized school IT systems. Strong customer service and communication capabilities.
• Availability: Highly preferred to have a proven track record of punctuality for roles starting at 7:00 AM or earlier.