School Receptionist cum Admin Assistant

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 32,000 - 45,000; Full time

Job summary

SunnyHill Ace PTE. LTD. is seeking a professional administrative assistant to join our school support team in Singapore. The role focuses on front desk management, visitor greeting, call handling, and general office duties to keep daily operations running smoothly.

You will perform filing, data entry, printing requests, and assist with inventory and sick bay upkeep, collaborating closely with the Administration Manager to deliver reliable, courteous service to students, parents, and staff.

Qualifications

• Education mandatory: Minimally a GCE ‘O’ Level certificate or equivalent qualification.
• Experience: Minimum of 2 years of prior working experience as an administrator and receptionist specifically within a Singapore school environment.
• Proficient in using Microsoft Office tools, specifically Word and Excel.

Responsibilities

• Front Desk Management: Attend to all walk-in visitors warmly and professionally, including parents, students, vendors, and public stakeholders.
• Call Handling: Proactively handle incoming phone calls, redirect inquiries to relevant departments, and manage general office correspondence.
• Administrative Support: Execute daily documentation support, including filing, data typing, and printing requests.
• Logistics & Inventory: Maintain the general office storeroom, track inventories of office supplies and first-aid provisions, and manage the upkeep of the school sick bay.
• Ad-Hoc Support: Assist with other operational or administrative ad-hoc duties as assigned by the Administration Manager.

Skills

Interpersonal skills

Communication

Initiative

Team player

Microsoft Word

Excel

Education

GCE O' Level

Tools

Microsoft Word

Excel

Job description

Contract Period & Working Hours

• Mondays to Thursdays: 8:30 AM – 5:30 PM (inclusive of a 30-minute lunch break).
• Fridays: 8:30 AM – 5:00 PM (inclusive of a 30-minute lunch break).
• Service is not required on Saturdays, Sundays, and gazetted public holidays.

Key Responsibilities

• Front Desk Management: Attend to all walk-in visitors warmly and professionally, including parents, students, vendors, and public stakeholders.
• Call Handling: Proactively handle incoming phone calls, redirect inquiries to relevant departments, and manage general office correspondence.
• Administrative Support: Execute daily documentation support, including filing, data typing, and printing requests.
• Logistics & Inventory: Maintain the general office storeroom, track inventories of office supplies and first-aid provisions, and manage the upkeep of the school sick bay.
• Ad-Hoc Support: Assist with other operational or administrative ad-hoc duties as assigned by the Administration Manager.

Requirements & Qualifications

• Education (Mandatory): Minimally a GCE ‘O’ Level certificate or equivalent qualification.
• Experience: Minimum of 2 years of prior working experience as an administrator and receptionist specifically within a Singapore school environment.
• Technical Proficiency: Proficient in using Microsoft Office tools, specifically Microsoft Word and Excel.
• Soft Skills: Strong interpersonal rapport, outstanding communication skills, high initiative, and a collaborative team-player mindset.