School Operations & Procurement Specialist

V-Swift Pte Ltd; Singapore; On-site; SGD 33,000 - 54,000; Full time

Job summary

V-Swift Pte Ltd is seeking a competent admin with school environment exposure to support daily operations. You will handle reception duties, answer inquiries, and ensure smooth communications with parents, students, staff, and vendors.

You will coordinate transport, manage mail, and assist in procurement while ensuring accuracy and compliance. Some first aid and inventory tasks are also part of the role, with opportunities to contribute to various school projects.

Qualifications

• Proficiency in Microsoft Office applications and IT systems.
• At least 2 years of experience in customer service, admin, finance and/or procurement.
• Preferably 2 years of experience in a school environment.
• Diploma or above qualification.

Responsibilities

• Handle counter duties and inquiries at reception with accurate information.
• Manage customer engagement via phone and walk-in queries from parents, students, staff and vendors.
• Provide positive service experiences and escalate issues for timely resolution.
• Oversee bus bookings and coordinate school transport needs.
• Manage daily mail: record, sort, and distribute incoming correspondence.
• Coordinate distribution of materials to teachers and students.
• Liaise with buyers to verify invoices and ensure compliance with policies.
• Assist in collating supporting documents for timely payment processing.
• Support and execute procurement transactions, including vetting purchase documents.
• Administer basic first aid to students as needed.
• Manage inventory of stationery and office supplies.
• Perform any other duties or projects assigned by the school.

Skills

MS Office

IT systems

Customer service

Education

Diploma or above

Job description

V-Swift Pte Ltd is seeking a competent admin with school environment exposure to support daily operations. You will handle reception duties, answer inquiries, and ensure smooth communications with parents, students, staff, and vendors.

You will coordinate transport, manage mail, and assist in procurement while ensuring accuracy and compliance. Some first aid and inventory tasks are also part of the role, with opportunities to contribute to various school projects.