School Admin | Procurement Executive | Finance | Northeast | Sengkang

MIGRANTLINK PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Migrantlink Pte. Ltd. is seeking a capable Customer Service & Front Office professional to support frontline operations at our campus.

You will handle reception duties, field inquiries from parents, students, staff and vendors, and ensure information is accurate and timely. Key duties include managing transport and mail, coordinating material distribution, overseeing invoicing, payments, and procurement processes, and providing basic first aid.

Qualifications

• Interpersonal and team skills with strong communication abilities.
• Organized and able to multitask in a dynamic, fast-paced environment.
• Proficient in Microsoft Office applications and IT systems.
• At least 2 years of experience in customer service, administration, finance, and/or procurement.

Responsibilities

• Manage reception counter duties and handle phone and walk-in enquiries from parents, students, staff, and vendors, ensuring accurate information delivery.
• Deliver positive service experiences, address concerns professionally, and escalate issues when necessary.
• Oversee school transport and daily mail, and coordinate material distribution to teachers and students.
• Invoicing, payments, and procurement processes; liaise with buyers and vet procurement documents.
• Administer basic first aid and manage inventory for office and stationery supplies.
• Perform any ad-hoc duties or projects as assigned by the school to maintain smooth operations.

Skills

Interpersonal skills

Organization & time management

Technical proficiency

Experience

Education

Diploma or higher

Tools

Microsoft Office

Job description

Customer Service & Front Office

Frontline Operations: Manage reception counter duties, handle phone and walk-in enquiries from parents, students, staff, and vendors, and ensure accurate information delivery.

Engagement & Resolution: Deliver positive service experiences, address concerns professionally, and escalate issues when necessary.

Administration & Logistics

Transport & Mail: Oversee school bus booking schedules and manage daily mail (recording, sorting, and distributing correspondence).

Material Distribution: Coordinate the distribution of materials to teachers and students to support daily school operations.

Finance & Procurement

Invoicing & Payments: Liaise with buyers to verify vendor invoices for accuracy and compliance, and collate supporting documents for payment processing.

Procurement Execution: Process purchase requests and vet procurement documents to ensure policy compliance.

Operations & First Aid

First Aid & Inventory: Administer basic first aid to ensure student well-being, and manage inventory levels for office and stationery supplies.

Ad-Hoc Duties: Perform any additional tasks or projects assigned by the school to maintain smooth operations.

Working Hours & Schedule

• Standard Hours: Monday to Friday, 8:30 AM to 5:30 PM (includes a 45-minute lunch break).

• Off Days: Weekends and gazetted public holidays.

Minimum Qualifications & Skills

• Interpersonal & Team Skills: Strong communication, interpersonal, and collaboration skills, with a team-player mindset.

• Organization & Time Management: Highly organized, capable of multitasking, and able to thrive in a dynamic, fast-paced environment.

• Technical Proficiency: Proficient in Microsoft Office applications and IT systems.

• Experience: At least 2 years of experience in customer service, administration, finance, and/or procurement, preferably within a school environment.

• Education: Possess a Diploma or higher qualification.

Email Address: @gmail.com

Migrantlink Pte. Ltd.

EA License: 25C3111

EA Personnel: R25158554 | Keith Tang