School Operations & Admin Executive

WSH Experts Pte Ltd; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

WSH Experts Pte Ltd is seeking a diligent administrator to support school operations. You will handle reception duties, respond to inquiries, manage daily information flow, and ensure smooth day‑to‑day activities for students, staff, and visitors.

You will also oversee transport bookings, mail handling, materials distribution, vendor invoices, and procurement tasks, with a focus on accuracy, compliance, and timely execution to keep the school running efficiently.

Responsibilities

• Handle counter duties and inquiries at reception, ensuring smooth information delivery.
• Attend to phone and walk-in queries from parents, students, staff, and vendors in a friendly and professional manner.
• Escalate issues to ensure timely resolution.
• Oversee bus bookings and ensure accurate scheduling and coordination for school transport needs.
• Manage daily mail by recording, sorting, and distributing incoming correspondence efficiently.
• Coordinate distribution of materials to teachers and students to support smooth school operations.
• Liaise with buyers to verify vendors’ invoices, ensuring accuracy and compliance with school policies and financial procedures.
• Assist in collating supporting documents required for timely and accurate payment processing.
• Support and execute procurement transactions, including processing purchase requests and vetting purchase documents for accuracy and compliance.
• Administer basic first aid to students as needed to ensure their safety and well-being.
• Manage inventory of stationery and office supplies, maintaining adequate stock levels.
• Perform any other duties or projects assigned by the school to support smooth operations

Job description

WSH Experts Pte Ltd is seeking a diligent administrator to support school operations. You will handle reception duties, respond to inquiries, manage daily information flow, and ensure smooth day‑to‑day activities for students, staff, and visitors.

You will also oversee transport bookings, mail handling, materials distribution, vendor invoices, and procurement tasks, with a focus on accuracy, compliance, and timely execution to keep the school running efficiently.