School Front Desk & Admin Coordinator

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

V-SWIFT PTE. LTD. is seeking a Receptionist to manage front desk operations at the school in Singapore.

You will greet visitors, handle calls, verify identities and maintain a welcoming reception. Responsibilities include data entry, keys/access tracking, mail handling, and stock control, plus student administration such as registrations and transfers. Working hours: Mon–Thu 8:00am–5:30pm, Fri 8:00am–5:00pm; weekends not required.

Qualifications

• GCE O Level or Higher or NITEC qualification is required.
• Minimum 3 years’ working experience in reception and general admin duties.

Responsibilities

• Attend to visitors, parents, students and staff at the reception counter professionally and courteously.
• Answer, screen and manage incoming calls and enquiries, directing to appropriate personnel.
• Verify visitor identities and direct visitors to the appropriate personnel or venue.
• Ensure the reception area is tidy, welcoming and secure at all times.
• Perform general administrative duties including data entry, issuing and tracking of keys and access cards, and maintaining proper records.
• File and archive documents in accordance with records management guidelines.
• Prepare simple correspondence, forms and notices as directed.
• Assist with incoming/outgoing mail and deliveries, including logging and distribution.
• Maintain school inventory of stationery and office supplies; conduct monthly stock checks.
• Assist with Secondary 1 registration and student transfers, updating records and liaison with parents.
• Manage the school’s general email inbox and route emails to staff.
• Carry out other duties as assigned by management.

Skills

Customer service

Communication

Multitasking

Education

GCE O Level or Higher / NITEC

Job description

V-SWIFT PTE. LTD. is seeking a Receptionist to manage front desk operations at the school in Singapore.

You will greet visitors, handle calls, verify identities and maintain a welcoming reception. Responsibilities include data entry, keys/access tracking, mail handling, and stock control, plus student administration such as registrations and transfers. Working hours: Mon–Thu 8:00am–5:30pm, Fri 8:00am–5:00pm; weekends not required.