School Front Desk & Admin Coordinator

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Northbrooks Secondary School is seeking a capable Office Administrator to support front desk activities, handle mail and records, and assist student and parent needs. The role covers reception, admin, and school operations, with basic first aid duties and strong confidentiality.

The successful candidate will work weekdays according to school hours, maintain a welcoming environment, and coordinate with teachers and staff to ensure smooth daily operations.

Qualifications

• GCE 'O' Level or equivalent qualification.
• At least 3 years of receptionist or front desk experience.
• Customer service-oriented with strong communication.
• Proficient with Microsoft Office and IT systems.

Responsibilities

• Attend to walk-in visitors, parents, and students professionally.
• Answer and direct incoming phone calls and email enquiries.
• Manage the reception counter and maintain a welcoming environment.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Maintain and update student, parent, and staff records as required.
• Prepare letters, notices, reports, and other administrative documents.
• Manage filing systems and ensure proper record keeping.
• Attend to students reporting sick or requiring assistance.
• Administering basic First Aid to students.
• Contact parents regarding student matters when required.
• Assist with the processing of student-related forms and applications.
• Support registration and enrolment-related administrative tasks.
• Coordinate booking of meeting rooms and bus.
• Monitor and maintain reception area supplies and stationery.
• Coordinate the arrangement, procurement, stock-taking, and inventory tracking of pantry supplies, first aid items, school uniforms, and other administrative or operational resources as required.
• Support school events such as setting up for meeting and school programmes.
• Monitor visitor entry and exit procedures.
• Ensure all visitors are properly registered and issued passes by the security.
• Report security concerns, incidents, or emergencies to the appropriate personnel.
• Liaise with vendors, contractors, and service providers.
• Coordinate off-site printing requests by receiving printed materials from vendors, verifying deliveries, and assisting with the distribution.
• Coordinate with teachers, department heads, and school leaders on administrative matters.
• Disseminate information to staff, students, and parents as instructed.
• Perform data entry and basic reporting.
• Assist with school surveys and administrative projects.
• Undertake any other duties assigned by the School Leader, Operations Manager, or Administration Manager.

Skills

Customer service

Interpersonal communication

MS Office

IT systems

Confidentiality

Education

GCE 'O' Level or equivalent

Office Skills Certificate

Tools

Microsoft Office

IT systems

Job description

Northbrooks Secondary School is seeking a capable Office Administrator to support front desk activities, handle mail and records, and assist student and parent needs. The role covers reception, admin, and school operations, with basic first aid duties and strong confidentiality.

The successful candidate will work weekdays according to school hours, maintain a welcoming environment, and coordinate with teachers and staff to ensure smooth daily operations.