School Front Desk & Admin Coordinator

ALPHA ENGINERRING AND CONSULTANT PTE LTD; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

ALPHA ENGINERRING AND CONSULTANT PTE LTD is seeking an organised school office assistant to support daily reception duties at the General Office. The role involves greeting walk-in customers and coordinating with staff.

You will manage mail, accept goods, handle calls, issue stationery, track attendance, and support urgent administrative tasks including form submissions and latecomer procedures. On-site presence in Singapore is required.

Responsibilities

• Front desk duties: attend to walk-in customers (parents, visitors, partners, teachers, staff, students) professionally and friendly.
• Accept goods on behalf of staff and coordinate to ensure receipt of items.
• Handle incoming calls professionally and answer within 3 rings.
• Issue stationery and loan items and guide users on the appropriate forms to use.
• Notify General Office when stationery and first aid supplies in the Sick Bay need replenishment.
• Administer basic first aid to students in the Sick Bay and issue excuse chits for early dismissal.
• Manage lost and found items and keep them recorded, labeled, and organized.
• Handle data entry and verify completeness of forms and MOE FAS / leave application submissions.
• Update latecomer details in Google form, issue slips, and maintain attendance; notify OM of CWO.
• Manage parents’ appointments for Parents-Teachers Meetings.
• Support Discipline Master in safekeeping Ezlink cards/handphones for latecomers/students.

Job description

ALPHA ENGINERRING AND CONSULTANT PTE LTD is seeking an organised school office assistant to support daily reception duties at the General Office. The role involves greeting walk-in customers and coordinating with staff.

You will manage mail, accept goods, handle calls, issue stationery, track attendance, and support urgent administrative tasks including form submissions and latecomer procedures. On-site presence in Singapore is required.