School Front Desk & Admin Coordinator

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

MAXHUNT RESOURCE PTE. LTD. is recruiting for a Reception and Administration Support Officer at Montfort Secondary School.

The role handles front-desk duties, student and parent interactions, and general office support under a fixed-term contract from 1 December 2026 to 31 December 2027, with extension options. The position follows school hours and requires strong communication, Excel/Word skills, and a professional demeanor.

Qualifications

• Strong communication and active listening skills are required.
• pleasant, professional and mature disposition.
• Ability to work effectively in a fast-paced environment.
• Microsoft Word and Excel proficiency.

Responsibilities

• Front desk duties serving parents, visitors and staff professionally.
• Issue graduation certificates and other school documents.
• Accept goods for staff and coordinate receipt with teams.
• Answer incoming calls within 3 rings.
• Issue stationery and loan items; guide staff on forms to use.
• Notify General Office when stock or first aid supplies need replenishment.
• Provide basic first aid to students in the Sick Bay and issue leave slips.
• Manage lost and found items promptly and orderly.
• Data entry and document submission checks (MOE FAS, leave forms).
• Update latecomer records and attendance; notify relevant officers.
• Arrange Parents-Teachers Meeting appointments for parents/guardians.
• Safekeep Ezlink cards/handphones for latecomers/students.
• Support school events and fundraising activities; maintain reception area cleanliness.
• Assist in verification of payment documents and manage generic school email.

Skills

Communication skills

Active listening

Customer service

Fast-paced environment

Education

GCE A-Level or Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

MAXHUNT RESOURCE PTE. LTD. is recruiting for a Reception and Administration Support Officer at Montfort Secondary School.

The role handles front-desk duties, student and parent interactions, and general office support under a fixed-term contract from 1 December 2026 to 31 December 2027, with extension options. The position follows school hours and requires strong communication, Excel/Word skills, and a professional demeanor.