Management Executive Officer |School |Sengkang East Way

WSH Experts Pte Ltd; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

WSH Experts Pte Ltd is seeking a diligent administrator to support school operations. You will handle reception duties, respond to inquiries, manage daily information flow, and ensure smooth day‑to‑day activities for students, staff, and visitors.

You will also oversee transport bookings, mail handling, materials distribution, vendor invoices, and procurement tasks, with a focus on accuracy, compliance, and timely execution to keep the school running efficiently.

Responsibilities

• Handle counter duties and inquiries at reception, ensuring smooth information delivery.
• Attend to phone and walk-in queries from parents, students, staff, and vendors in a friendly and professional manner.
• Escalate issues to ensure timely resolution.
• Oversee bus bookings and ensure accurate scheduling and coordination for school transport needs.
• Manage daily mail by recording, sorting, and distributing incoming correspondence efficiently.
• Coordinate distribution of materials to teachers and students to support smooth school operations.
• Liaise with buyers to verify vendors’ invoices, ensuring accuracy and compliance with school policies and financial procedures.
• Assist in collating supporting documents required for timely and accurate payment processing.
• Support and execute procurement transactions, including processing purchase requests and vetting purchase documents for accuracy and compliance.
• Administer basic first aid to students as needed to ensure their safety and well-being.
• Manage inventory of stationery and office supplies, maintaining adequate stock levels.
• Perform any other duties or projects assigned by the school to support smooth operations

Job description

Job Description

Customer service:

• Handle counter duties and inquiries at reception of the School

  General Office, ensuring smooth daily operations and accurate

  information delivery.

• Manage customer engagement by attending to phone and

  walk-in queries from parents, students, staff, and vendors in a

  friendly and professional manner.

• Provide positive service experiences, addressing concerns

  effectively and escalating issues when needed to ensure timely

  resolution.

Admin:

• Oversee bus bookings and ensure accurate scheduling and

  coordination for school transport needs.

• Manage daily mail by recording, sorting, and distributing

  incoming correspondence efficiently.

• Coordinate distribution of materials to teachers and students

  to support smooth school operations.

Finance:

• Liaise with buyers to verify vendors’ invoices, ensuring

  accuracy and compliance with school policies and financial

  procedures.

• Assist in collating supporting documents required for timely

  and accurate payment processing.

Procurement:

• Support and execute procurement transactions, including

  processing purchase requests and vetting purchase

  documents for accuracy and compliance.

Operations:

• Administer basic first aid to students as needed to ensure their

  safety and well-being.

• Manage inventory of stationery and office supplies, maintaining

  adequate stock levels.

• Perform any other duties or projects assigned by the school to

  support smooth operations