School Admin and Receptionist

People Profilers Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

People Profilers Pte Ltd is seeking a School Admin and Receptionist for an International School in Singapore. The role involves managing front desk activities, handling correspondence, coordinating forms, and supporting both students and staff with administrative tasks.

Ideal candidates have A Levels or a Diploma, experience in educational administration, and strong skills in Microsoft Office and Google Suite. Timetabling and a passion for early childhood education are preferred traits.

Qualifications

• Minimum A Levels or Diploma.
• Experience in administration, preferably in an educational setting.
• Front desk experience.
• Experience with Microsoft Office and Google Suite apps.
• Passion for working with young children in an Early Childhood setting is preferred.
• Timetabling/Scheduling skills.

Responsibilities

• Read and respond to routine and non-routine correspondence; maintain filing systems.
• Collect and distribute mail and file for attention as appropriate.
• Ensure completion and submission of all forms (online and physical).
• Provide secretarial and support service.
• Respond to student and teacher inquiries and liaise with other departments.

Skills

Administration

Front desk

Microsoft Office

Google Suite

Timetabling

Early Childhood

Customer service

Education

A Levels or Diploma

Tools

Microsoft Office

Google Workspace

Job description

School Admin and Receptionist (International School)

Key Responsibilities:

• Read and respond to all routine and non-routine correspondence; establish and maintain manual/computer filing systems for all correspondence
• Collect and distribute general mail and file for attention as appropriate
• Ensure completion and submission of all online and physical forms
• Provide secretarial and support service
• Respond and attend to student and teacher inquiries ; serve as a liaison with other departments
• Parent liaison i.e. enrolments, field parent calls, take and pass on messages with regards to pick-up etc
• Assist with distribution of parental letters and information and internal communications
• Meet and greet prospective families and other visitors
• Administrative duties (e,g. assist in co-ordination and printing of student reports)
• Coordinate requisitions and all purchasing claims; maintain accurate accounting records (e.g. for Holiday and Extended Care)
• Maintain supplies as required, (e.g. teaching, general and stationary resources)
• Maintain set of accurate class lists
• Prepare and assist in coordination of special events
• Manage Manager's calendar and schedules, screening callers and arranging appointments, meetings, as directed, maintain enrolment appointments, manage files and follow up on student start date
• Assist Managers with publications and presentations, if required
• Attend staff meetings as required
• Arrange catering for events, team meetings, PD workshops as required
• Attend scheduled meetings, briefings, PD and training sessions
• Provide support to members of the team, as directed by Managers

Requirements

• Minimum A Levels or Diploma
• Experience in administration, preferably in an educational setting
• Front desk experience
• The candidate must have experience with Microsoft Office and equivalent Google suite apps
• A passion for working with young children in an Early Childhood setting is preferred
• Timetabling/Scheduling skills