Office Executive

SWISS SCHOOL IN SINGAPORE; Singapore; On-site; SGD 27,000 - 38,000; Full time

Job summary

Swiss School in Singapore is seeking a reception/front desk administrator to greet parents, students and visitors, manage the main telephone line and respond to general inquiries. You will support front office communications and assist with administration and enrolment tasks.

The role requires a degree or diploma and at least three years of experience in a similar position, along with strong English communication. Knowledge of German or French will be an added advantage.

Qualifications

• A degree or diploma in a related discipline.
• Minimum of three years' experience in a similar role.
• Ability to work independently and in a team.
• Excellent communication skills in English; German or French is an advantage.

Responsibilities

• Manage the reception area and provide warm, prompt and professional assistance to parents, students, visitors, staff and service providers
• Manage the school's main telephone line, general email enquiries and other front office communication channels
• Co-ordinating new parents' orientation appointment with class teacher
• Attend to students who are unwell and have sustained minor injuries and administer basic first aid
• Sale of school uniform and merchandise
• Prepare confirmation letter, student contract, billing of registration fee to new enrolment
• Submit and manage student pass applications with ICA
• Support School events, Open House, parent information sessions

Skills

Communication skills

English proficiency

Education

Degree or Diploma in related discipline

Job description

About the role

Manage the reception area and provide warm, prompt and professional assistance to parents, students, visitors, staff and service providers. Manage the school's main telephone line, general email enquiries and other front office communication channels.

Key responsibilities

• Manage the reception area and provide warm, prompt and professional assistance to parents, students, visitors, staff and service providers

• Manage the school's main telephone line, general email enquiries and other front office communication channels

• Co-ordinating new parents' orientation appointment with class teacher

• Attend to students who are unwell and have sustained minor injuries and administer basic first aid

• Sale of school uniform and merchandise

• Prepare confirmation letter, student contract, billing of registration fee to new enrolment

• Submit and manage student pass applications with ICA

• Support School events, Open House, parent information sessions

About you

• A degree or diploma in a related discipline

• A minimum of three years' experience in a similar role

• The ability to work independently, and to also work in a team

• Excellent communication skills and the ability to communicate effectively in English

• Knowledge of German or French will be an added advantage