Sales Support Coordinator (Woodlands/5-day/Engineering)

MAVENSIDE CONSULTING PTE. LTD.; Singapore; Sur place; SGD 33 000 - 50 000; Plein temps

Résumé du poste

MAVENSIDE CONSULTING PTE. LTD. in Woodlands, Singapore, is seeking a proactive Sales Admin Assistant to support Sales and Operations by managing quotation workflows, tracking POs, and coordinating project progress with site supervisors.

The role involves preparing quotations, verifying orders against approved quotes, monitoring VO/PO status, and handing over completed files to Accounts Receivable for invoicing, with regular reporting to keep projects on track.

Qualifications

• Minimum 1 year of experience in sales administration.
• Strong document management and coordination skills.

Responsabilités

• Draft and review sales quotations and compare against scope and pricing.
• Track POs, VO s and ensure accurate invoicing handovers to Finance.
• Coordinate with site supervisors and Sales Manager to monitor progress and updates.

Connaissances

Sales administration

Formation

N or O Level

Description du poste

Our client is seeking a proactive and meticulous Sales Admin Assistant to support our Sales and Operations teams. In this role, you will manage quotation workflows, track Purchase Orders (POs), coordinate project progress with site supervisors, and ensure smooth handovers to Finance for invoicing.

Job Highlights

Location: Woodlands (Relocating to Tagore end of the year)

Working Hours: 8.30am to 6pm

Working Days: Monday to Friday

Job responsibilities:

1. Quotation & Order Processing
   • Draft and prepare sales quotations based on scope and pricing provided by the Site Team and Sales Manager
   • Review quotations for accuracy in job scope, quantities, rates, payment terms, and supporting attachments before submission
   • Verify incoming client Purchase Orders (POs) against approved quotations and highlight any discrepancies to the Sales Manager
   • Track project variation orders (VOs) and coordinate revised quotations or additional POs where required
2. Project Tracking & Operations Coordination
   • Maintain and update the Master Tracking File (quotation status, PO status, work progress, and target completion dates)
   • Coordinate regularly with Site Supervisors to monitor ongoing, pending, and completed jobs
   • Prepare Service Completion Reports (SCR) and Delivery Orders (DO), ensuring timely client signatures and acknowledgments
3. Billing Handover & Reporting
   • Compile signed DO/SCR documents and hand over complete project files to the Accounts Receivable (AR) team
   • Generate monthly operations and sales admin reports covering outstanding quotations, pending POs, active jobs, and pending invoices
   • Promptly escape project delays, missing documentation, or discrepancies to the Sales Manager
   • Maintain systematic digital and hardcopy records of all quotations, POs, signed DOs, and client correspondence

Job Requirements

• Minimum 1 year of experience in sales administration
• Minimum "N" or "O" Level