Sales Coordinator

Recruit Now Singapore Pte Ltd; Singapore; On-site; SGD 32,000 - 39,000; Full time

Job summary

Recruit Now Singapore Pte Ltd is seeking a Sales Admin Assistant to handle order management, vendor coordination, invoice processing, and comprehensive support across sales and project operations in Singapore. This role requires meticulous administration and strong numbers reporting skills.

Key duties include raising POs, coordinating with principals and vendors, tracking shipments, processing invoices, and ensuring timely completion of all project-related documents.

Qualifications

• Strong organizational skills to manage multiple workloads.
• Ability to prioritize tasks and multitask effectively.
• Excellent written and verbal communication.
• Solid administrative background with relevant experience.
• High attention to detail and accuracy.
• Ability to meet strict deadlines and work under pressure.
• Proficiency in Microsoft Word, Excel, and Access.
• Sensitive with numbers and figures during reporting.

Responsibilities

• Raise purchase orders to Principal and manage IA forms.
• Prepare SSF and PO to vendors.
• Coordinate logistics and shipping arrangements.
• Monitor ordering systems and track shipments.
• Process invoices from Principal with accuracy.
• Compile and submit documents to Principal.
• Coordinate submission of test reports and certifications.
• Process POs and ensure timely completion.
• Prepare dealsheets for P&E POs.
• Manage end-to-end project processes.

Skills

Strong organizational skills

Multitasking

Excellent communication skills

Attention to detail

Deadline-driven

Collaborative team player

Numbers reporting

Tools

Microsoft Word

Excel

Access

Job description

• Basic up to $3,200 + Completion Bonus

• 5 days work week only

• Sensitive with numbers and figures during reporting

About the role

Sales Admin Assistant role involving order management, vendor coordination, invoice processing, and administrative support across sales and project operations.

Key responsibilities

• Raise PO to Principal (Place engine orders, Raise Indent Approval Form (IAF), Confirm PO)

• Prepare single source form (SSF) and PO to vendors

• Liaise with Logistic and shipping arrangement

• Monitor ordering systems and track shipment details

• Process invoices from the Principal and ensure accuracy

• Compile and submit required documents to the Principal

• Liaise with Principal for submission of test report and certification to customer

• Process Purchase Orders and ensure timely completion

• Prepare dealsheet for P&E POs

• Manage end-to-end process of projects

Requirement

• Strong organizational skills with the ability to manage multiple workloads simultaneously

• Proven ability to prioritize tasks and handle multitasking efficiently

• Excellent communication skills, both written and verbal

• Solid administrative background with relevant experience

• High attention to detail and accuracy

• Ability to meet strict deadlines and work under pressure

• Proficiency in Microsoft Word, Excel, and Access

• Collaborative team player with a strong sense of dedication

• Sensitive with numbers and figures during reporting