Senior Administrative Executive* *Woodlands**6 Months Contract

COFFEEHOCK (2006) PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

COFFEEHOCK (2006) PTE. LTD. is seeking an organised Sales Administration Assistant to support the sales team and manage accounts receivable.

You will handle invoicing, credit notes, delivery orders and AR records, ensuring accurate data entry and timely follow-ups with customers. The role requires familiarity with AutoCount, strong Excel/Word skills, and professional communication. You will coordinate order fulfilment across production, logistics and customers, and maintain filing and

Qualifications

• Familiar with AutoCount for invoicing and data entry.
• Experience in invoicing, sales administration or accounts receivable.
• Proficient in Microsoft Excel, Word and email.
• Accurate, organized and detail-oriented.
• Able to communicate professionally with customers.
• Able to work independently and follow up on tasks promptly.

Responsibilities

• Prepare invoices, credit notes, delivery orders and sales documents.
• Provide administrative support to the sales team.
• Process sales orders and ensure accurate data entry in AutoCount.
• Coordinate order fulfilment and deliveries with customers, production and logistics teams.
• Maintain customer accounts and Accounts Receivable (AR) records.
• Monitor outstanding payments and follow up with customers.
• Prepare customer statements and AR ageing reports.
• Reconcile customer payments against invoices.
• Maintain proper filing and documentation.
• Perform other administrative duties assigned by management.

Skills

Invoicing

Sales administration

Accounts Receivable

Customer communication

Independent & proactive

Tools

AutoCount

Microsoft Excel

Microsoft Word

Job description

Working Days: Monday to Friday

Working Time: 8AM to 5PM

Job Responsibilities

• Prepare invoices, credit notes, delivery orders and sales-related documents


• Provide administrative support to the sales team


• Process sales orders and ensure accurate data entry in AutoCount


• Coordinate order fulfilment and deliveries with customers, production and logistics teams


• Maintain customer accounts and Accounts Receivable (AR) records


• Monitor outstanding payments and follow up with customers


• Prepare customer statements and AR ageing reports


• Reconcile customer payments against invoices


• Maintain proper filing and documentation


• Perform other administrative duties assigned by management

Requirements

• Must be familiar with AutoCount


• Experience in invoicing, sales administration or Accounts Receivable


• Proficient in Microsoft Excel, Word and email


• Accurate, organised and attentive to details


• Able to communicate professionally with customers


• Able to work independently and follow up on tasks promptly