Sales Admin & Quotation Coordinator

MAVENSIDE CONSULTING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Mavenside Consulting Pte Ltd is seeking a proactive Sales Admin Assistant to support our Sales and Operations teams. You will draft quotations, verify POs, and track project progress with site supervisors to ensure smooth handovers to Finance for invoicing.

Based in Woodlands, with relocation to Tagore by year end, the role runs 8.30am–6pm, Monday to Friday, and involves maintaining records, generating monthly reports, and escalating issues to the Sales Manager.

Qualifications

• Minimum 1 year of experience in sales administration.

Responsibilities

• Draft and prepare sales quotations based on scope and pricing provided by the Site Team and Sales Manager.
• Review quotations for accuracy in job scope, quantities, rates, payment terms, and supporting attachments before submission.
• Verify incoming client Purchase Orders (POs) against approved quotations and highlight any discrepancies to the Sales Manager.
• Track project variation orders (VOs) and coordinate revised quotations or additional POs where required.
• Maintain and update the Master Tracking File (quotation status, PO status, work progress, and target completion dates).
• Coordinate regularly with Site Supervisors to monitor ongoing, pending, and completed jobs.
• Prepare Service Completion Reports (SCR) and Delivery Orders (DO), ensuring timely client signatures and acknowledgments.
• Compile signed DO/SCR documents and hand over complete project files to the Accounts Receivable (AR) team.
• Generate monthly operations and sales admin reports covering outstanding quotations, pending POs, active jobs, and pending invoices.

Education

N/O Level

Job description

Mavenside Consulting Pte Ltd is seeking a proactive Sales Admin Assistant to support our Sales and Operations teams. You will draft quotations, verify POs, and track project progress with site supervisors to ensure smooth handovers to Finance for invoicing.

Based in Woodlands, with relocation to Tagore by year end, the role runs 8.30am–6pm, Monday to Friday, and involves maintaining records, generating monthly reports, and escalating issues to the Sales Manager.