Senior Administrative Executive* *Woodlands6 Months Contract

Coffeehock (2006) Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Coffeehock (2006) Pte Ltd is seeking a detail-oriented Administrative/AR assistant to support the sales team in daily operations. You will handle invoicing, credit notes, delivery docs and data entry in AutoCount, ensuring accuracy and timely processing.

Responsibilities include coordinating orders with production and logistics, maintaining AR records, monitoring payments, and preparing statements. The role requires professionalism and the ability to work independently.

Qualifications

• Experience in invoicing, sales administration or Accounts Receivable.
• Familiar with AutoCount is essential.
• Proficient in Excel, Word and email.
• Accurate, organised and attentive to details.
• Able to communicate professionally with customers.
• Able to work independently and follow up on tasks promptly.

Responsibilities

• Prepare invoices, credit notes, delivery orders and sales-related documents.
• Provide administrative support to the sales team.
• Process sales orders and ensure accurate data entry in AutoCount.
• Coordinate order fulfilment and deliveries with customers, production and logistics teams.
• Maintain customer accounts and Accounts Receivable (AR) records.
• Monitor outstanding payments and follow up with customers.
• Prepare customer statements and AR ageing reports.
• Reconcile customer payments against invoices.
• Maintain proper filing and documentation.
• Perform other administrative duties assigned by management.

Skills

AutoCount

Excel

Word

Email

Attention to detail

Customer communication

Tools

AutoCount

Job description

Working Days: Monday to Friday

Working Time: 8AM to 5PM

Job Responsibilities

• Prepare invoices, credit notes, delivery orders and sales-related documents
• Provide administrative support to the sales team
• Process sales orders and ensure accurate data entry in AutoCount
• Coordinate order fulfilment and deliveries with customers, production and logistics teams
• Maintain customer accounts and Accounts Receivable (AR) records
• Monitor outstanding payments and follow up with customers
• Prepare customer statements and AR ageing reports
• Reconcile customer payments against invoices
• Maintain proper filing and documentation
• Perform other administrative duties assigned by management

Requirements

• Must be familiar with AutoCount
• Experience in invoicing, sales administration or Accounts Receivable
• Proficient in Microsoft Excel, Word and email
• Accurate, organised and attentive to details
• Able to communicate professionally with customers
• Able to work independently and follow up on tasks promptly