Sales & Project Administrator

Wong Fong Engineering Works (1988) Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Wong Fong Engineering Works (1988) Pte Ltd is seeking an organized Sales & Project Billing Executive to manage quotations, costing, and billing for local, overseas, and project customers. You will coordinate with Finance and Supply Chain and maintain Epicor system data.

The ideal candidate has a diploma and 2-3 years of related experience, strong communication, and the ability to work independently in a fast-paced environment within a 5.5-day week.

Qualifications

• Diploma in any discipline.
• 2–3 years of relevant work experience.
• Ability to communicate at different levels within the organization.
• Initiative and ability to work independently in a fast-paced environment.

Responsibilities

• Manage quotations, costing, and billing for local, overseas, & project customers.
• Handle billing specifically for major repair works and after-sales projects.
• Manage overseas billing and project monitoring.
• Coordinate maintenance schedules with the MST team upon contract award.
• Review outstanding balances, match against POs, and conduct follow-ups weekly/monthly.
• Update and maintain pricing and billing parameters in Epicor.

Skills

Sales support

Billing experience

Communication skills

Independent work

Education

Diploma

Tools

Epicor ERP

Job description

About the role

This role encompasses sales, project and major works billing, contractual maintenance and PM administration, AR aging management, Epicor system administration, and general sales and after-sales support.

Key responsibilities

• Manage quotations, costing, and billing for local, overseas, and project customers
• Handle billing specifically for major repair works and after-sales projects
• Manage overseas billing and project monitoring
• Handle project documentation post-handover
• Liaise with Finance and Supply Chain on logistics and billing matters
• Prepare and generate PM quotations and new contract agreements
• Manage monthly PM billing for contractual maintenance and after-sales services
• Coordinate maintenance schedules with the MST team upon contract award
• Maintain and update the main AR Aging master list with Finance (for Sales, Projects, and Major Repairs).
• Review outstanding balances, match against POs, and conduct weekly/monthly follow-ups.
• Coordinate with AM and BD for accounts outstanding >3 months (joint calls/emails).
• Ensure final billing and outstanding items are closed with Finance.
• Update and maintain new spare-part listings, pricing, and billing parameters in Epicor.
• Ensure spare-part information and pricing remain accurate and current.
• Assist AM with after-sales and new equipment quotations.
• Participate in co-calls with MCSTs for after-sales maintenance follow-up.
• Perform other duties assigned by the AM.

Job Requirements:

• 5.5-day (alternate Saturday) workweek.
• Minimum Diploma in any discipline with 2 -3 years of work experience in similar capacity.
• Ability to communicate at different levels within the organization.
• Have initiative and ability to work independently in a fast-paced environment