AR and Admin Executive

HELIOS DISTRIBUTION PTE LTD; Singapore; On-site; SGD 28,000 - 45,000; Full time

Benefits offered by this job

5.5 Day work week

Job summary

HELIOS DISTRIBUTION PTE LTD seeks a detail-oriented Operations Assistant to manage day-to-day billing, inventory, and payment recording tasks. You will work with a team to prepare invoices, monitor stock levels, and ensure timely data entry in ERP systems.

Key responsibilities include verifying documents, maintaining records, and generating reports for management. The role requires strong communication and the ability to prioritize tasks in a fast-paced environment.

Qualifications

• Experience in billing, inventory, or administrative roles.
• Strong team work and interpersonal skills.
• Proficiency in data entry and ERP/accounting software.
• Attention to detail and accuracy.
• Organizational and multitasking abilities.
• Ability to work both independently and in a team.
• Knowledge of inventory management and accounting practices.
• Excellent verbal and written communication.
• Ability to handle ad hoc tasks and prioritize.

Responsibilities

• Provide support to ensure tasks are completed accurately and efficiently.
• Tally and check documents for consistency and accuracy.
• Ensure payments are recorded in the system and assist with payments in the system.
• Maintain and monitor inventory levels and ensure accuracy in records.
• Perform general data entry and update relevant systems.
• Assist with ad hoc tasks and support other departments as needed.
• Identify and implement improvements in billing, inventory, and payment processes.
• Generate reports on invoices, payments, and inventory levels for management.

Skills

Billing experience

Inventory management

Administrative

ERP software

Data entry

Tools

ERP systems

Accounting software

Job description

Job Description & Requirements

Role Mission：

This position is responsible for the day-to-day operations of the billing and inventory processes, ensuring that tasks are completed accurately and efficiently. This role involves working with a team to prepare invoices and delivery orders, maintain inventory, and ensure the timely recording of payments. This position will also be responsible for reviewing and verifying documents, performing general data entry, providing ad hoc support and backup to the team as required. This position requires strong inter-personal skills, attention to detail, and the ability to work collaboratively with cross-functional teams.

Job Description：

1. Provide support to the team to ensure tasks are completed accurately and efficiently.

2. Tally and check documents to ensure consistency and accuracy before submission or filing.

3. Ensure payments are properly recorded in the system upon receipt and assist the team with \"knocking off\" payments in the system.

4. Maintain and monitor inventory levels, ensuring that stock is accurately recorded and managed in the system.

5. Perform general data entry duties as required, ensuring all information is accurately recorded and updated in the relevant systems.

6. Assist with ad hoc tasks and provide support to other departments as needed to ensure smooth operational flow.

7. Identify and implement improvements in billing, inventory, and payment processes to enhance efficiency and accuracy.

8. Generate reports related to invoices, payments, and inventory levels, providing regular updates to management.

Job requirements:

• Proven experience in a billing, inventory, or administrative role

• Strong team work and inter-personal management skills.

• Proficiency in data entry and familiarity with enterprise resource planning (ERP) or accounting software.

• Excellent attention to detail and accuracy.

• Strong organizational and multitasking abilities.

• Ability to work independently and collaboratively in a team environment.

• Working knowledge of inventory management and accounting practices.

• Excellent communication skills (both verbal and written).

• Ability to handle ad hoc tasks and prioritize responsibilities effectively.

Additional Information

• Full time

• 5.5 Day work week (Mon - Fri 8am to 5pm & Sat 8am to 12pm)