Accounts cum Admin Executive

Keydence Systems Pte Ltd; Singapore; Sur place; SGD 42 000 - 54 000; Plein temps

Résumé du poste

Keydence Systems Pte Ltd is seeking an Accounts cum Admin Executive to support finance and office operations in Singapore. You will handle full set accounts, AR/AP tasks, GST filings, and monthly management reports, while maintaining organized records and ERP data entry.

The role requires independence, attention to detail, and the ability to work closely with the Director and project teams. Ideal candidates hold a Diploma or Degree in Accountancy or related fields, with at least 3 years of

Qualifications

• Diploma or Degree in Accountancy, Business Administration or related discipline.
• Minimum 3 years of experience handling full set of accounts in ELV/M&E/construction/project-based environments.
• Strong knowledge of AP/AR processes and project billing formats.

Responsabilités

• Manage Accounts Receivable: invoicing, progress claims, tax invoices and final accounts.
• Track collections and aging; liaise with project teams to ensure timely client billing.
• Handle Accounts Payable: verify vendor invoices against PO/DO and arrange timely payments.
• Prepare payments via online banking, cheques, or approved routes; reconcile supplier statements monthly.
• Maintain ERP records, staff databases, and filing of documents.
• Prepare GST/F5, monthly management reports (income statements, balance sheet, trial balance).
• Liaise with vendors and internal teams; support HR/admin tasks and audits.

Connaissances

AP/AR knowledge

ERP systems experience

Excel proficiency

Communication skills

Formation

Diploma or Degree in Accountancy/Business Admin

Outils

ERP systems

Microsoft Excel

SharePoint

Outlook

Description du poste

About the Role:

We are a Electrical & ELV Systems contractor looking for a reliable and independent Accounts cum Admin Executive to join our team. This role is critical in supporting the company's operations, ensuring accurate financial records, timely processing of payments, and organized administration. You will work closely with the Director and Project Teams to manage finance and office matters with full ownership.

What You’ll Do:

Accounts Receivable (AR):
Invoice Issuance: Generate and issue progress claims, tax invoices, and final accounts to clients based on project milestones.
Collection Tracking: Monitor incoming payments, follow up on overdue accounts, and maintain aging reports.
Credit Control: Work with project teams to ensure timely client billing and identify any potential collection issues.
Accounts Payable (AP):
Invoice Handling: Verify vendor invoices against PO/DO and ensure timely payment processing.
Payment Preparation: Prepare payments via online banking, cheques, or other modes with proper approval routing.
Reconciliation: Maintain accurate records and reconcile supplier statements monthly.
Filing: Organize and archive paid invoices and supporting documents systematically.
Administration Support:
Reports: Stock report, GST Report & Filing GST F5, Monthly Management Reports (Income statements , Balance Sheet, Trial balance).
Documentation: Prepare company letters, compile reports, and handle e-submissions (e.g., e-invoicing, MOM, IRAS).
Data Entry: Maintain ERP records, update staff databases, and file internal forms and documents.
Office Support: Order office supplies, liaise with vendors (e.g., IT, copier service), and support HR/admin tasks such as claims or payroll.
Compliance & Filing: Ensure compliance with audit requirements and handle regular filing (hardcopy and digital).

What We’re Looking For:

Education: Diploma or Degree in Accountancy, Business Administration, or a related discipline
Experience: Minimum 3 years of relevant experience handling full set of accounts, ideally in ELV, M&E, construction, or other project-based environments
AP/AR Knowledge: Strong working knowledge of both accounts payable and receivable processes
Software Proficiency: Comfortable with ERP systems, Microsoft Office (especially Excel, SharePoint, Outlook)
Industry Familiarity: Prior experience with project billing formats, government portal invoicing (e.g., Vendors@Gov), and BQ-based invoicing will be an added advantage
Language Skills: Good command of English. Basic Mandarin is a plus for liaising with Chinese-speaking suppliers or subcontractors
Personal Qualities: Independent, detail-oriented, organized, proactive, and able to multitask in a fast-paced environment