Sales / Marketing Assistant

AUSTCO MARKETING & SERVICE (ASIA) PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

AUSTCO MARKETING & SERVICE (ASIA) PTE LTD in Singapore is seeking a detail-oriented Sales Administrator to support the Sales team. You will handle inbound calls, assist with planning and coordination of internal training events, and provide data entry and document preparation support.

You will also manage shipping paperwork, prepare LC documents for bank submissions, and assist with monthly forecasts of pending Sales Orders.

Qualifications

• Certificate, Diploma or Degree in Business Administration, Communications or a related field.
• 1–2 years of experience in Sales Administration or a similar administrative support role.
• Strong communication and interpersonal skills, with the ability to work effectively as part of a team.
• Excellent organisational and time management skills, with the ability to multitask and prioritise work effectively.
• Proficient in Microsoft Office, particularly Excel, and familiar with QuickBooks Accounting Software.

Responsibilities

• Attend to and handle incoming hotline calls.
• Assist with the planning, coordination and administration of internal training events.
• Provide administrative support to the Sales Team, including scheduling, data entry and document preparation.
• Pack and prepare shipping goods (approximately 15kg per box), together with relevant shipping documents such as Commercial Invoice, Packing List, AWB and COO.
• Handle LC documents for bank submission.
• Submit the monthly forecast of pending Sales Orders to the Accounts Team.
• Perform other ad hoc administrative duties as assigned.
• Be prepared to work after office hours when necessary.

Skills

Strong communication

Interpersonal skills

Organisational skills

Time management

Team player

Education

Diploma/Degree in Business Administration or related

Tools

Excel

QuickBooks

Job description

Job Responsibilities

• Attend to and handle incoming hotline calls.
• Assist with the planning, coordination and administration of internal training events.
• Provide administrative support to the Sales Team, including scheduling, data entry and document preparation.
• Pack and prepare shipping goods (approximately 15kg per box), together with relevant shipping documents such as Commercial Invoice, Packing List, AWB and COO.
• Handle LC documents for bank submission.
• Submit the monthly forecast of pending Sales Orders to the Accounts Team.
• Perform other ad hoc administrative duties as assigned.
• Be prepared to work after office hours when necessary.

Requirements

• Certificate, Diploma or Degree in Business Administration, Communications or a related field.
• 1-2 years of experience in Sales Administration, Marketing or a similar administrative support role.
• Strong communication and interpersonal skills, with the ability to work effectively as part of a team.
• Excellent organisational and time management skills, with the ability to multitask and prioritise work effectively.
• Proficient in Microsoft Office, particularly Excel, and familiar with QuickBooks Accounting Software.
• Able to work independently with a strong eye for detail.