SALES ADMIN ASSISTANT

EMINENT STAR READYMIX PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

EMINENT STAR READYMIX PTE. LTD. in Singapore is seeking a Sales Admin Assistant to support the sales team and ensure smooth processing of customer orders and documentation.

You will manage quotations, sales orders, delivery orders, and invoices, and coordinate with production, logistics, and finance to keep customers informed. The role involves data entry, updating records, generating sales reports, handling inquiries via phone, email, or WhatsApp, and assisting with tenders and other

Qualifications

• Experience in sales admin or order processing is preferred.
• Attention to detail and accuracy in documentation.
• Ability to coordinate across production, logistics and finance.

Responsibilities

• Prepare quotations, sales orders, delivery orders, and invoices.
• Process customer orders accurately and follow up on order status.
• Coordinate with production, logistics, and dispatch teams to ensure timely delivery of concrete products.
• Attend to customer enquiries via phone, email, or WhatsApp.
• Maintain and update customer records, sales reports, and filing systems.
• Monitor customer purchase orders and ensure all required documents are complete.
• Assist the sales team in preparing reports, tenders, and other sales-related documents.
• Coordinate with the finance department on billing, payment status, and customer accounts when required.
• Prepare daily, weekly, and monthly sales reports.
• Perform data entry and maintain accurate records in the company's system.
• Support inventory and stock record updates where applicable.
• Assist with general office administrative duties assigned by the Sales Manager or Management.
• Carry out any other duties and responsibilities assigned by the Company from time to time.

Skills

Quotation preparation

Order processing

Customer service

Data entry

Education

Diploma or equivalent in business/commerce

Tools

MS Office

ERP system

Job description

Job Scope

The Sales Admin Assistant is responsible for providing administrative support to the sales team and ensuring the smooth processing of customer orders and sales documentation.

Duties and Responsibilities

• Prepare quotations, sales orders, delivery orders, and invoices.
• Process customer orders accurately and follow up on order status.
• Coordinate with the production, logistics, and dispatch teams to ensure timely delivery of concrete products.
• Attend to customer enquiries via phone, email, or WhatsApp.
• Maintain and update customer records, sales reports, and filing systems.
• Monitor customer purchase orders and ensure all required documents are complete.
• Assist the sales team in preparing reports, tenders, and other sales-related documents.
• Coordinate with the finance department on billing, payment status, and customer accounts when required.
• Prepare daily, weekly, and monthly sales reports.
• Perform data entry and maintain accurate records in the company's system.
• Support inventory and stock record updates where applicable.
• Assist with general office administrative duties assigned by the Sales Manager or Management.
• Carry out any other duties and responsibilities assigned by the Company from time to time.