Sales Gallery Admin Executive

ZACD GROUP LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A property management company in Singapore seeks a Sales Gallery Administrative Executive for a 4-month contract, potentially leading to a permanent position. The role involves welcoming visitors, administrative duties, and supporting the sales team. Candidates should possess at least a GCE O/A Levels or NITEC certification and have a year of relevant experience, with proficiency in English and basic Chinese. The position requires strong organizational skills and the ability to multi-task.

Qualifications

• At least 1 year of working experience in customer service or administrative support.
• Fluent in spoken and written English, with basic proficiency in Chinese.
• Ability to multi-task and maintain cleanliness in a busy environment.

Responsibilities

• Greet and register walk-in visitors.
• Assist with administrative duties such as data entry and documentation.
• Maintain cleanliness and tidiness of the showflat reception area.
• Handle phone and email inquiries courteously.
• Support the sales team with ad hoc tasks as needed.

Skills

Customer service

Administration

Communication

Interpersonal skills

Organizational skills

Fluent English

Education

GCE O/A Levels or NITEC/Higher NITEC Certification

Job description

Job Description & Requirements

We are looking for a responsible and customer‑oriented Sales Gallery Administrative Executive to support daily operations at our showflat. The ideal candidate is friendly, organized, and able to work independently in a fast‑paced environment.

Key Responsibilities

Sales Gallery

• Greet and register walk‑in visitors
• Assist with administrative duties such as data entry and documentation
• Maintain cleanliness and tidiness of the showflat reception area
• Handle phone and email enquiries courteously
• Support the sales team with ad hoc tasks as needed
• Ensure marketing materials and brochures are replenished and neatly displayed

Administrative Tasks

• Provide general administrative support: manage correspondence, filing/scanning, office supplies, visitor reception, office mobile phone hotline, and meeting coordination
• Perform property documents validation: review and verify tenancy agreements, vendor/service contracts, lease abstracts, and maintenance documents for accuracy and compliance
• Maintain and update databases: tenant/vendor records, property registers, lease expiry tracking, and insurance documentation
• Liaise with property managers and internal teams to ensure complete documentation and smooth operations, including renewal on CEA and CPD reminders
• Any other ad‑hoc duties as assigned by the Management

4‑month contractual position with the possibility of conversion to a permanent role

Requirements

• Candidate must possess at least a GCE O/A Levels or NITEC / Higher NITEC Certification
• At least 1 year of working experience in customer service or administrative support or relevant field
• Fluent in spoken and written English, with basic proficiency in Chinese
• Good communication and interpersonal skills
• Ability to multi‑task, organized and meticulous

Working Hours

10am to 7pm (with 1hr lunch break)

Location

Kallang (Nearest MRT Station: Stadium)