Sales Coordinator

INTERLIFT SALES PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

INTERLIFT SALES PTE LTD is seeking a proactive Sales Admin executive to manage day-to-day sales administration in Singapore. You will handle enquiries, prepare contracts, and coordinate project details with sales teams.

Responsibilities include order processing, costing for supplier invoices, AR follow-up, and filing essential documents. The role requires at least a diploma and 3 years in engineering/manufacturing, with strong MS Office skills and good communication.

Qualifications

• Diploma in Engineering or Business Admin is required.
• At least 3 years of related experience in engineering/manufacturing.
• Proficient in Microsoft Office and data entry.
• Strong communication and teamwork abilities.
• Singaporeans only apply.

Responsibilities

• Handle and forward sales enquiries to HOD.
• Update enquiry log sheet.
• Allocate quotation numbers and update sheets.
• Prepare monthly Sales Enquiry summary.
• Prepare Sales Contracts.
• Obtain project info to prepare requisitions.
• Compile Project Sales file.
• Ensure costing sheet for each project in PJC Accpac.
• Follow up on outstanding payments and AR collection.
• Handle administrative documents: invoices, contracts, POs.
• Costing for suppliers' invoices.
• Assist Sales HOD and handle other duties as assigned.

Skills

Microsoft Office

Team player

Communication skills

Attention to detail

Education

Diploma (Engineering/ Business Admin)

Tools

MS Excel

MS Word

PowerPoint

Job description

Job Descriptions:

1) Sales Enquiry

a) Daily receive and forward to Sales HOD for him to assign to sales personnel.

b) Update enquiry log sheet.

c) Allocate quotation number to sales personnel & update in Sales Quotation Sheet.

d) Prepare monthly summary of Sales Enquiry Report for Sales HOD and MD.

2) Sales Order

a) Prepare Sales Contract.

b) Obtain project sales info from Sales personnel to prepare Project Number Requisition Form.

c) Obtain project number and compile Project Sales file.

d) Ensure costing sheet for each project is done and enter into PJC Accpac software.

3) Collection (AR)

a) Call & follow up on status of Outstanding & Retention Payment.

b) Raise NCR form for credit note issuance purpose.

4) Administration - To type, photocopy and file the following:

a) Sales Contracts

b) Transmittal of Documents Form

c) Invoices

d) Purchase Orders

e) Progress Claims

f) Delivery Orders

g) MOM Load Test Reports

h) Work Reports

i) Cheques & Payments (refer to collection report summary).

5) Do costing for Suppliers' Invoices.

6) Email & post out Invoices, Progress Claims, etc.

7) Answer incoming telephone calls, sales enquiry calls, print & reply incoming emails.

8) Prepare yearly Customer List for distribution of CNY oranges and CNY card.

9) Raise Purchase Requisition Form.

10) Update collections & payments status in the Test Cert Payment Info Form and ensure payment collected before release of Test Certs to customers.

11) Assist and support the Sales HOD in day to day work matters.

12) Any other duties as and when assigned to you from the Management.|

Requirement and Qualifications:

1) Candidate must possess at least a Diploma (Engineering/ Business Admin).

2) At least 3 year(s) of related working experience in engineering / manufacturing industries.

3) Competent in Microsoft Office (Word, Excel, Powerpoint)

4) Teamplayer and excellent communication skills

5) Only Singaporeans need apply.