Sales Coordinator

PETRACARBON PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

PETRACARBON PTE. LTD. in Singapore is seeking a detail-oriented Sales & Operations Administrator to support the Probe department.

You will manage documentation, coordinate cross-functional teams, handle procurement and ensure smooth order and logistics processes end to end. The role requires 2–3 years in sales administration or logistics in the semiconductor/electronics sector, with strong MS Office skills and meticulous record-keeping.

Qualifications

• Requires a Diploma or degree in Business Administration, Supply Chain or related field.
• At least 2–3 years of sales admin, logistics or operations coordination experience in semiconductor/electronics.
• Proficient in MS Office (Word, Excel, Outlook).
• Meticulous with strong documentation and filing habits.
• Effective communicator across departments.
• Self-motivated, organized and able to manage multiple priorities.

Responsibilities

• Generate POs, DOs, invoices, and all supporting transaction documents.
• Track and document incoming and outgoing rental equipment.
• Submit and archive paperwork and records.
• Maintain and secure small inventory items under lock and key.
• Coordinate with accounts for payment processing.
• Coordinate production requests between sales and workshop operations.
• Prepare and issue sales quotes for standard items.
• Handle packing and shipping of equipment for overseas delivery.
• Source and purchase spare parts and services as required.
• Manage order process for new product inventory.
• Monitor delivery performance and relay supplier feedback.
• Support ad hoc projects and evolving operational needs.

Skills

MS Office

Attention to detail

Communication

Multitasking

Education

Diploma or degree in Business Administration/Supply Chain

Tools

MS Office

Job description

ABOUT THE ROLE

We are looking for a detail-oriented and proactive Sales & Operations Administrator to support our Probe department. You will be the backbone of our sales and operations workflow - managing documentation, coordinating with cross-functional teams, handling procurement, and ensuring smooth order and logistics processes from end to end.

KEYRESPONSIBILITIES

• Generate POs, DOs, invoices, and all supporting transaction documents.
• Track and document incoming and outgoing rental equipment.
• Submit and systematically archive paperwork and records.
• Maintain and secure small inventory items under lock and key.
• Liaise with the accounts department for payment processing.
• Coordinate production requests between the sales team and workshop operations.
• Prepare and issue sales quotes to customers for standard items.
• Handle packing and shipping of equipment cargo for overseas delivery.
• Source and purchase spare parts and services as required.
• Manage the order process for new product inventory.
• Monitor supply chain delivery performance and relay feedback to suppliers.
• Support ad hoc projects and operational needs as the business evolves.

Requirements:

• Diploma or degree in Business Administration, Supply Chain, or a related field.
• At least 2-3 years of experience in sales administration, logistics, or operations coordination within the semiconductor or electronics industry.
• Proficient in MS Office (Word, Excel, Outlook).
• Meticulous attention to detail with strong documentation and filing habits.
• Effective communicator with the ability to collaborate across departments.
• Self-motivated, organised, and comfortable managing multiple priorities in a fast-paced environment.