Sales & Business Coordination Executive (Japan Desk)

SCREEN SPE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

SCREEN SPE Singapore Pte Ltd is seeking a Sales & Business Coordination Executive (Japan Desk) to act as the primary liaison between Japan Headquarters, Japan Desk and the Singapore Sales Team. You will coordinate communications, support global sales activities, and assist with quotations and documentation.

The role requires business proficiency in Japanese and English, strong organizational skills, and the ability to work independently or in a team, with familiarity in ERP/CRM systems and

Qualifications

• Degree in Business, Marketing, Engineering, Japanese Studies or related field.
• Business proficiency in Japanese and English, both written and spoken.
• JLPT N1 or N2 preferred.
• Strong organizational skills and attention to detail.
• Proactive and able to work with little supervision.
• Team player with good communication, documentation and coordination skills.

Responsibilities

• Japan Desk & Stakeholder Coordination between Japan HQ, Japan Desk and Singapore Sales Team.
• Coordinate and facilitate communication for business requirements, product information and project updates.
• Support communications with customers, suppliers and partners from Japan.
• Follow up on action items, milestones, inquiries and business requests from Japan.
• Support global sales activities and act as a primary contact between global stakeholders and internal departments.
• Facilitate cross-country information sharing and follow up on sales opportunities and project updates.
• Assist Sales Team with quotations, proposals, RFQs and sales documentation.
• Coordinate sales inquiries, project updates and order status updates with customers.

Skills

Organizational skills

Attention to detail

Proactive mindset

Independent worker

Team player

Communication skills

MS Office proficiency

Education

Degree in Business/Marketing/Engineering/Japanese Studies

Tools

ERP systems

CRM systems

Sales administration tools

Job description

Company Introduction:

SCREEN SPE Singapore Pte Ltd is an established company providing semiconductor products with world-class customer service. With clients in South East Asia and Southern Asia, we are well established within this region.

Our products are manufactured in-house from Japan, ensuring high quality control, efficient delivery, in-depth knowledge and excellent service. We offer a wide range of semiconductor equipment that can meet customers’ technology roadmap with high quality after-sales support.

Sales& Business Coordination Executive (Japan Desk)

Job Description & Major Responsibilities

Japan Desk & Stakeholder Coordination

• Act as the primary liaison between Japan Headquarters, Japan Desk, and the Singapore Sales Team.
• Coordinate and facilitate communication for business requirements, product information, and project updates between Japanese and local stakeholders to ensure accurate and timely information exchange.
• Support communication involving customers, suppliers, and business partners from Japan.
• Follow up on action items, project milestones, customer inquiries, and business requests from Japan.

Global Sales Coordination

• Support and coordinate global sales activities with Japan Headquarters and regional sales teams.
• Act as the primary point of contact between global sales stakeholders and internal departments.
• Facilitate communication and information sharing across multiple countries and business units.
• Follow up on sales opportunities, project updates, customer requests, and business initiatives across global markets.
• Track action items and ensure timely completion of deliverables among stakeholders.
• Support global customer engagement activities, meetings, and business development initiatives.

Sales Support & Administration

• Assist the Sales Team in preparing quotations, proposals, RFQs, presentations and sales related documentation.
• Coordinate sales enquiries, project updates, customer requests, and order status updates.
• Maintain accurate records of sales activities, customer communications, and project status updates.

Customer & Project Coordination

• Support customer visits, meetings, and business discussions involving Japanese-speaking customers and visitors.
• Coordinate project timelines and communication between Customers, Sales other departments.
• Ensure critical customer requests and business issues are properly communicated and followed up.

Communication & Translation

• Perform both Japanese-to-English and English-to-Japanese translations for business correspondence, reports, presentations, and meeting materials. To ensure accurate communication between headquarters, global sales teams, customers and internal stakeholder.
• Facilitate meetings and discussions by providing interpretation support during meetings, customer visits, conference calls, and business discussions involving Japanese-speaking participants.
• Assist in preparing bilingual presentations, sales materials, and management reports.

Cross-Functional Collaboration

• Work closely with Sales, Post Sales &Inventory Management, Field Service Operations, and Accounting teams to ensure smooth business operations.
• Support business development initiatives and marketing activities involving Japanese customers.

Desired Qualifications / Requirements / Competencies

• Candidates should possess at least a Degree in Business, Marketing, Engineering, Japanese Studies or other related
• JLPT N1 or N2 preferred
• Business proficiency in Japanese and English, both written and spoken.
• Strong organisational skills and attention to detail
• Proactive and able to work with little direct supervision
• Ability to work independently as well as a good team player
• Experience in sales support, customer service or Japanese company environment will be an advantage
• Familiarity with ERP, CRM, or sales administration systems will be an advantage.
• Team player with good communication skills, documentation and coordination skills
• Proficient inMicrosoft Office programs