Admin & Sales Support Executive

JAC Recruitment Consultant; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A Japanese trading company expanding its operations in Singapore is seeking an Admin & Sales Support Executive to join the founding team. You will handle a broad range of administrative tasks, trade and logistics support, and sales administration, helping to establish and grow the local entity.

As a core member, you will coordinate with the Japanese headquarters, manage orders and deliveries, prepare trade documents, and liaise with customers and suppliers to ensure smooth operations across

Qualifications

• Business-level Japanese for communication with customers and HQ.
• Proficient in Excel and basic computer skills.
• Experience in trade, logistics, or sales administration preferred.
• Able to work independently and proactively.

Responsibilities

• Act as the main point of contact for accounting firms, audit firms, and legal and tax consultants
• Compile required documents and prepare reports for the Japanese headquarters
• Handle various administrative tasks related to the operation of the Singapore entity
• Coordinate and report with the Japanese headquarters
• Prepare quotations
• Manage sales orders, purchase orders, and delivery schedules
• Coordinate with customers and suppliers
• Arrange deliveries with contract warehouses and logistics companies
• Prepare and check trade documents, including invoices and packing lists
• Coordinate with freight forwarders
• Support import and export operations
• Manage delivery schedules and arrange shipments
• Coordinate operations among the Japan, Vietnam, and Singapore offices

Skills

Business Japanese

Excel

Trade admin

Job description

Overview

A Japanese trading company expanding its business operations in Singapore is seeking an Admin & Sales Support Executive.

As a wholly owned Singapore subsidiary of the Japanese headquarters, the company is currently in the start-up phase. The successful candidate will be responsible for a broad range of activities, including administrative operations, trade and logistics support, and sales support, helping to establish and manage the local entity.

This is an excellent opportunity to join the business as a founding team member, take on a high degree of responsibility and autonomy, and play a central role in building the company’s operations. In the future, the successful candidate is expected to become a core member driving the Singapore and Malaysia businesses.

Admin & Sales Support Executive

Responsibilities

• Act as the main point of contact for accounting firms, audit firms, and legal and tax consultants
• Compile required documents and prepare reports for the Japanese headquarters
• Handle various administrative tasks related to the operation of the Singapore entity
• Coordinate and report with the Japanese headquarters
• Prepare quotations
• Manage sales orders, purchase orders, and delivery schedules
• Coordinate with customers and suppliers
• Arrange deliveries with contract warehouses and logistics companies
• Prepare and check trade documents, including invoices and packing lists
• Coordinate with freight forwarders
• Support import and export operations
• Manage delivery schedules and arrange shipments
• Coordinate operations among the Japan, Vietnam, and Singapore offices

Requirements

• Business-level Japanese, for communication with customers and the Japanese headquarters
• Basic computer skills, including proficiency in Excel
• Experience in trade administration, logistics administration, or sales administration is preferred
• Interest in import and export operations
• Ability to work independently and proactively