Sales Administrator/Coordinator

SENDA-INDEX MARINE ENTERPRISE (S) PTE. LTD.; Singapore; Vor Ort; SGD 22.000 - 40.000; Vollzeit

Zusammenfassung

SENDA-INDEX MARINE ENTERPRISE (S) PTE. LTD. in Singapore seeks an organized administrator to support multiple departments, manage records, and coordinate travel and deadlines. You will assist with invoices, quotations, and correspondence, while ensuring smooth office operations in a marine industry setting.

The role requires a minimum GCE O level, strong MS Office skills, and a customer-service mindset. Working days include Saturday, with day shifts from 8:30am to 5:30pm; location is Tuas.

Qualifikationen

• Minimum GCE O level qualification required.
• Must be detail-oriented with strong organizational skills.
• Proficiency in MS Office and basic IT literacy.
• Good personality and the ability to handle customer queries.

Aufgaben

• Act as the link between departments, ensuring information flows smoothly.
• Handle correspondence, schedule meetings, and prepare agendas.
• Maintain accurate records and organize filing systems (digital and physical).
• Manage calendars and travel arrangements for executives; track deadlines.
• Serve as the first point of contact for clients or visitors and support with documentation.

Kenntnisse

Communication

Organizational skills

Detail-oriented

Customer service

Ausbildung

GCE O level

Tools

MS Office

Jobbeschreibung

Job Responsibilities:

- Communication & Coordination

• Act as the link between departments, ensuring information flows smoothly.
• Handle correspondence (emails, phone calls, memos).
• Schedule meetings and prepare agendas.

- Documentation & Record Management

• Maintain accurate records (contracts, reports, compliance files).
• Organize filing systems (digital and physical).

- Operational Support

• Manage calendars and travel arrangements for executives.
• Track deadlines and ensure timely completion of tasks (submit work permit for shipyard, PSA, etc).
• Coordinate and arrange collection and delivery.
• Support procurement and logistics by preparing requisitions or liaising with suppliers.

- Customer & Stakeholder Support

• Serve as the first point of contact for clients or visitors.
• Handle inquiries and direct them to the right departments.
• Support operation & service teams with documentation and follow-ups.

- Financial & Sales Support

• Prepare draft invoices, expense reports, and payment records.
• Prepare draft quotation and follow up for orders.
• Any other ad-hoc duties as & when assigned

Requirements

• Minimum GCE O level
• Must be detail-oriented and strong organizational skills
• Competence with MS Office
• Good personality and able to handle customer queries
• Salary will commensurate with experience

Job Description

Working Days: Monday to Saturday

• Working Days/Timing: 8:30am to 5:30 pm (Monday to Friday)
• Working Days/Timing: 8:30am to 12:30 pm (Saturday)
• Location: Tuas
• Marine Industry