Sales Administrator

WEARNES AUTOMOTIVE PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

WEARNES AUTOMOTIVE PTE. LTD. in Singapore is seeking an Administrative Support Specialist to assist the Sales and Leasing teams with day-to-day operations and documentation.

You will register vehicles, process COE-related tasks, consolidate reports, and ensure accurate data entry across internal systems, while collaborating with multiple departments to maintain smooth business continuity.

Qualifications

• GCE O level with 1–2 years of administrative experience.
• Experience in vehicle sales administration or automotive documentation is a plus.
• Proficient in MS Office, especially Excel, Word and Outlook.
• Familiar with vehicle registration processes and COE system is advantageous.
• Strong organisational skills and ability to multitask under tight deadlines.
• Good communication across departments; team player and proactive.
• Self-motivated and able to work independently.

Responsibilities

• Provide administrative support to Sales and Leasing teams for day-to-day operations.
• Process and maintain sales documents in line with company policies and regulatory requirements.
• Perform timely data entry into internal systems.
• Register new and used cars and issue receipts.
• Prepare and consolidate sales reports for Sales Managers.
• Participate in bi-weekly COE bidding exercises with accurate submission of bids and docs.
• Maintain filing and record management electronically and physically.
• Participate in job rotation across administrative functions.
• Undertake other admin duties or projects as assigned.

Skills

Organisational skills

Communication skills

Self-motivated

Proactive

Attention to detail

Multitasking

Education

GCE O Level

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Key Responsibilities

• Provide comprehensive administrative support to the Sales and Leasing teams to ensure smooth day-to-day operations.
• Process and maintain accurate sales documentation in accordance with company policies and regulatory requirements.
• Perform timely and accurate data entry into internal systems.
• Register new and used cars and issue receipts.
• Prepare and consolidate sales reports for Sales Managers.
• Participate in bi-weekly COE bidding exercises, ensuring accurate submission of bids and documentation.
• Maintain proper filing and record management, both electronically and physically, in accordance with company standards.
• Participate in job rotation across administrative functions to develop broader operational knowledge and provide business continuity.
• Undertake any other administrative duties or projects assigned.

Requirements

• Minimum GCE 'O' level with 1-2 years of administrative experience, preferably within the automotive industry.
• Experience in vehicle sales administration, leasing administration or automotive documentation will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Comfortable working with internal business systems and handling large volumes of data with accuracy.
• Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Meticulous, detail-oriented and committed to maintaining high standards of accuracy.
• Possess good interpersonal and communication skills, with the ability to work effectively across departments.
• Self-motivated, proactive and able to work independently while contributing as a collaborative team player.
• Positive attitude, willingness to learn and adaptable in a fast-paced environment.
• Familiarity with vehicle registration processes and the Certificate of Entitlement (COE) system will be an added advantage.