Admin Executive

KOK TONG MOTORS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Kok Tong Motors Pte. Ltd. is seeking an organized administrative professional to support the Sales team and operations. You will prepare quotations, process COE bids, and ensure timely submission of permits and renewals. The role involves handling inquiries and maintaining accurate databases.

The ideal candidate has a Diploma in Business Administration or equivalent and at least 2 years in administration or operations, preferably in automotive. Immediate availability is advantageous.

Qualifications

• Proven ability to communicate clearly with internal teams and customers.
• Ability to multitask and prioritize tasks in a fast paced environment.
• Experience supporting sales or operations in a startup setting is a plus.

Responsibilities

• Prepare quotations and standard sales and service contracts.
• Submit COE bidding applications via ONE.MOTORING (LTA) portal.
• Coordinate submission of permits, renewals and regulatory documents.
• Provide administrative support to Sales and coordinate with internal teams.
• Handle inquiries via phone, email and WhatsApp.
• Maintain databases, Excel trackers and filing systems accurately.
• Leverage AI tools to improve database management and workflows.
• Perform other ad-hoc duties as assigned by supervisor.

Skills

Excellent communication

Multitasking

Independent work

Startup environment adaptability

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Office

HRMS/ERP systems

Job description

Job Description:

• Prepare quotations, and standard sales and service contracts
• Submit COE bidding applications through ONE.MOTORING (LTA) portal
• Coordinate and ensure timely submission of permits, renewals and other regulatory/compliance documents (e.g., vehicle approval, licenses, etc.)
• Provide administrative support to Sales team and daily coordination with the internal teams to ensure smooth business operations
• Handle incoming customer inquiries and requests via phone, email and WhatsApp
• Update and maintain relevant databases, Excel trackers and administrative records accurately
• Maintain systematic and well-organized filing systems for both physical and digital documents
• Leverage AI tools to improve efficiency in database management and administrative workflows
• Perform other ad-hoc duties assigned by the supervisor

Requirements:

• Min. Diploma in Business Administration or equivalent
• At least 2 years of relevant experience in administration or operations support, preferably in automotive industry
• Knowledge of LTA COE bidding and submission processes is a strong advantage
• Strong communication skills, ability to multitask and work independently in a start-up environment
• Proficient in Microsoft Office; knowledge of HRMS or ERP systems is a plus
• Immediate availability or short notice period is an advantage