Sales Admin Executive

Carchope SG Pte Ltdcarchope.com; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Carchope SG Pte Ltd is seeking a proactive Sales Administrator to support the sales team in processing vehicle sales transactions and handling related documentation. You will coordinate vehicle registrations, insurance, financing, and ownership transfers with customers, banks, insurers, and government agencies.

The role requires strong organizational, communication, and time-management skills, with the ability to work independently or as part of a team in a fast-paced dealership environment.

Qualifications

• Familiarity with vehicle financing, insurance, and ownership transfer procedures is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Able to work independently and as part of a team.
• Meticulous, responsible, and customer-oriented.

Responsibilities

• Prepare and process sales documents, vehicle purchase agreements, and ownership transfer paperwork.
• Coordinate vehicle registration, insurance, financing, and loan documentation with relevant parties.
• Liaise with customers, banks, insurers, and government agencies to facilitate smooth transaction completion.
• Maintain accurate records of vehicle inventory, sales transactions, and customer information.
• Assist the sales team with quotations, invoices, and administrative support.
• Monitor outstanding documents and follow up with customers to ensure timely submission.
• Schedule vehicle collection, handover appointments, and delivery arrangements.
• Handle customer enquiries via phone, email, and walk-in visits professionally.
• Support marketing and promotional activities when required.
• Ensure compliance with company policies and automotive industry regulations.
• Perform general office administration and ad hoc duties assigned by management.

Skills

MS Office

Organizational skills

Time-management

Communication skills

Teamwork

Customer orientation

Independent work

Meticulousness

Job description

We are seeking a proactive and detail-oriented Sales Administrator to support our sales team and ensure the smooth processing of vehicle sales transactions. The ideal candidate will be organized, customer-focused, and capable of handling multiple administrative tasks in a fast-paced dealership environment.

Key Responsibilities

• Prepare and process sales documents, vehicle purchase agreements, and ownership transfer paperwork.
• Coordinate vehicle registration, insurance, financing, and loan documentation with relevant parties.
• Liaise with customers, banks, insurers, and government agencies to facilitate smooth transaction completion.
• Maintain accurate records of vehicle inventory, sales transactions, and customer information.
• Assist the sales team with quotations, invoices, and administrative support.
• Monitor outstanding documents and follow up with customers to ensure timely submission.
• Schedule vehicle collection, handover appointments, and delivery arrangements.
• Handle customer enquiries via phone, email, and walk-in visits professionally.
• Support marketing and promotional activities when required.
• Ensure compliance with company policies and automotive industry regulations.
• Perform general office administration and ad hoc duties assigned by management.

Requirements

• Familiarity with vehicle financing, insurance, and ownership transfer procedures is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Able to work independently and as part of a team.
• Meticulous, responsible, and customer-oriented.