Admin Executive

KOK TONG TRANSPORT & ENGINEERING WORKS PTE LTD; Singapore; On-site; SGD 24,000 - 34,000; Full time

Job summary

KOK TONG TRANSPORT & ENGINEERING WORKS PTE LTD is seeking an Administration/Operations support professional in Singapore. You will prepare quotations, submit COE bids, and coordinate regulatory documents, ensuring timely submissions and smooth operations.

Proficiency in Microsoft Office and familiarity with SAP are valuable, with immediate availability preferred. The role involves handling inquiries and maintaining databases, files, and internal records.

Qualifications

• Diploma or equivalent is required.
• Strong communication and multitasking abilities are essential.
• Ability to work independently in a startup environment is preferred.

Responsibilities

• Prepare quotations and standard sales and service contracts.
• Submit COE bidding applications via ONE.MOTORING (LTA) portal.
• Coordinate permits, renewals and regulatory documents.

Skills

Communication

Multitasking

Independent work

Microsoft Office

SAP knowledge

Education

Diploma in Business Administration

Tools

Microsoft Office

SAP

Job description

Job Description

• Prepare quotations, and standard sales and service contracts
• Submit COE bidding applications through ONE.MOTORING (LTA) portal
• Coordinate and ensure timely submission of permits, renewals and other regulatory/compliance documents (e.g. vehicle registration, licenses, etc.)
• Provide administrative support to Sales team and daily coordination with the internal teams to ensure smooth business operations
• Handle incoming customer inquiries and requests via phone, email and WhatsApp
• Update and maintain relevant databases, Excel trackers and administrative records accurately
• Maintain systematic and well-organized filing systems for both physical and digital documents
• Leverage AI tools to improve efficiency in database management and administrative workflows
• Perform other ad-hoc duties assigned by the supervisor

Requirements

• Min. Diploma in Business Administration or equivalent
• Min. 2 years of relevant experience in administration or operations support, preferably in automotive industry
• Knowledge of LTA COE bidding and submission processes is a strong advantage
• Strong communication skills, ability to multitask and work independently in a start-up environment
• Proficient in Microsoft Office; knowledge of SAP system is a plus
• Immediate availability or short notice period is an advantage