Sales Administrator

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is hiring an administrative coordinator in Singapore to support Sales & Operations, HR, and Logistics activities. The role involves following up on orders, updating delivery dates, and ensuring on-time delivery, while handling HR admin tasks and office organization.

Candidates should have a Diploma or equivalent, at least 1 year in related admin roles, and proficiency in Oracle or SAP along with strong Excel and MS Office skills.

Qualifications

• Diploma or equivalent is required.
• Minimum 1 year of experience in administration related to logistics or LM Warehouse.
• Proficiency in Oracle or SAP.
• Strong Excel and Microsoft Office skills.

Responsibilities

• Coordinate Sales & Operations tasks: follow up on customer orders, update delivery dates, ensure on-time delivery and daily updates.
• Handle HR admin tasks: attendance, onboarding/offboarding support, expenses and leave processing.
• Prepare LM Warehouse documents for each customer delivery and coordinate with finance for invoices and DOs.
• Liaise with supply chain for incoming goods and manage customs notifications.
• Answer calls professionally and maintain organized office files.

Skills

Excel

Microsoft Office

Education

Diploma or equivalent

Tools

Oracle

SAP

Job description

5 days, 8.30am- 6pm

Salary: $3000-$4000

Location:11 Fourth Lok Yang Road, Singapore 629708 (Joo Koon)

Job scope:

Sales & Operations:

• Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.

• To update the portal on the promised date after confirming the delivery date from the respective department.

• Ensure all orders are arranged and delivered as promised.

• Keep the team informed about new orders.

• Maintain daily updates on Asana.

• Answer and direct phone calls in a polite and professional manner.

• Manage and organize office files, documents, and records.

• Assist document controller and purchasers with any other administrative work.

• Provide general administrative support to team members as needed.

HR:

• Retrieve punch-in/out records and email them for the director's signature before sending them to HQ on a monthly basis.

• Generate monthly attendance summaries.

• Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.

• Assist in processing expenses, and claims for all employees

• Assist in processing leave applications for all employees

Logistics & Licensed Manufacturing Warehouse (LMW):

• Prepare LMW documents for each customer delivery.

• Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.

• Coordinate with the supply chain team regarding incoming goods.

• Handle customs clearance notifications for incoming goods.

Job Requirements:

• Qualification: Diploma or equivalent

• Minimum 1 year of experience, preferably in administration related to logistics and LMW.

• Proficiency in computer-aided systems such as Oracle or SAP.

• Strong Excel and Microsoft Office skills.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279