Sales Administrative Executive (Japan MNC / Order processing ) AL70

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. seeks a proactive Sales Administration Specialist to support regional distributor markets across Indonesia, Vietnam, Cambodia, the Philippines, Taiwan, Sri Lanka and more.

You will process orders, consolidate PO forms, and produce monthly sales reports to enable effective sales execution. Ideal candidates hold a Diploma in Business or related field, have 2–3 years in sales administration or international trading, strong Excel skills, and familiarity with SAP.

Qualifications

• Diploma in Business or related discipline.
• 2–3 years of experience in sales administration or international trading.
• Proficient in Microsoft Office, especially Excel for calculations and analysis.
• Experience with SAP is an advantage.
• Good written and verbal communication skills with ability to work with people at all levels.
• Proactive and collaborative team player with strong interpersonal skills.
• Meticulous, accurate and detail-oriented in handling admin tasks.

Responsibilities

• Sales and Administrative Support for regional distributor markets.
• Support the sales team in achieving regional sales and marketing objectives.
• Process purchase orders from distributor partners.
• Send, collect and consolidate monthly purchase order forms from distributors.
• Calculate, report monthly sales rebates and claim status.
• Monitor statements of account and provide timely updates.
• Prepare weekly, bi-weekly and monthly sales reports.
• Provide administrative support for semi-annual business and budget planning.
• Coordinate with internal teams to resolve operational matters and support sales execution.

Skills

Microsoft Office

Excel proficiency

Communication skills

Interpersonal skills

Active listening

Detail-oriented

Education

Diploma in Business or related discipline

Tools

SAP

Job description

SUMMARY

Provide sales administration and coordination support for regional distributor markets, includingIndonesia, Vietnam, Cambodia, the Philippines, Taiwan, Sri Lanka and other assignedcountries. The role works closely with distributors and internal teams to support smooth salesexecution, reporting and marketing activities.KEY

RESPONSIBILITIES

• Sales and Administrative Support
• Support the sales team in achieving regional sales and marketing objectives.
• Process purchase orders received from distributor partners.
• Send, collect and consolidate monthly purchase order forms from distributors.
• Calculate, process and report monthly sales rebates and claim status.
• Monitor statements of account and provide timely updates.
• Prepare weekly, bi-weekly and monthly sales reports.
• Provide administrative support for semi-annual business and budget planning.
• Coordinate with internal teams, including Sales, Logistics, Customer Support, Finance andAccounting, and Management, to resolve operational matters and support sales execution.

Marketing Support

• Provide administrative support for regional events.
• Support the coordination and administration of marketing activities.

General Responsibilities

• Maintain effective working relationships with distributors and colleagues at all levels.
• Provide coverage for team members when required.
• Perform other duties or projects assigned by the Manager or other supervisors.

REQUIREMENTS

• Diploma in Business or a related discipline.
• 2 to 3 years of experience in sales administration or international trading.
• Proficient in Microsoft Office, particularly Excel for calculations and analysis.
• Experience with SAP is an advantage.
• Good written and verbal communication skills, with the ability to work effectively with peopleat all levels.
• Proactive and collaborative team player with good interpersonal and active listening skills.
• Meticulous, accurate and detail-oriented when handling administrative and processingtasks.