Sales Administrative Executive

NIKON SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Nikon Singapore Pte. Ltd. is seeking a Sales Administration and Coordination professional to support regional distributor markets across Indonesia, Vietnam, Cambodia, the Philippines, Taiwan, Sri Lanka and more.

You will work with distributors and internal teams to ensure smooth sales execution, reporting and marketing activities. Key duties include processing orders, preparing sales reports, and coordinating with Sales, Logistics, Finance and Marketing.

Qualifications

• Diploma in Business or related discipline.
• 2 years in sales administration or international trading.
• Proficient in Microsoft Office; SAP an advantage.
• Strong written and verbal communication; detail-oriented.

Responsibilities

• Assist regional sales teams to achieve objectives and report on activities.
• Process and consolidate monthly purchase orders from distributors.
• Prepare weekly, bi-weekly, and monthly sales reports.
• Coordinate cross-functional teams to resolve operational issues.
• Support regional events and marketing activities.

Skills

Sales coordination

Communication skills

Team collaboration

Attention to detail

Education

Diploma in Business or related

Tools

Excel

SAP

Job description

JOB SUMMARY

Provide sales administration and coordination support for regional distributor markets, including Indonesia, Vietnam, Cambodia, the Philippines, Taiwan, Sri Lanka and other assigned countries. The role works closely with distributors and internal teams to support smooth sales execution, reporting and marketing activities.

KEY RESPONSIBILITIES

Sales and Administrative Support

• Support the sales team in achieving regional sales and marketing objectives.
• Process purchase orders received from distributor partners.
• Send, collect and consolidate monthly purchase order forms from distributors.
• Calculate, process and report monthly sales rebates and claim status.
• Monitor statements of account and provide timely updates.
• Prepare weekly, bi-weekly and monthly sales reports.
• Provide administrative support for semi-annual business and budget planning.
• Coordinate with internal teams, including Sales, Logistics, Customer Support, Finance and Accounting, and Management, to resolve operational matters and support sales execution.

Marketing Support

• Provide administrative support for regional events.
• Support the coordination and administration of marketing activities.

General Responsibilities

• Maintain effective working relationships with distributors and colleagues at all levels.
• Provide coverage for team members when required.
• Perform other duties or projects assigned by the Manager or other supervisors.

REQUIREMENTS

• Diploma in Business or a related discipline.
• 2 years of experience in sales administration or international trading.
• Proficient in Microsoft Office, particularly Excel for calculations and analysis.
• Experience with SAP is an advantage.
• Good written and verbal communication skills.
• Proactive and collaborative team player with good interpersonal and active listening skills.
• Meticulous, accurate and detail-oriented when handling administrative and processing tasks.