Sales Admin & Manpower IC

INNOTREK PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic training and development organization in Singapore is seeking a proactive Sales Admin & Manpower IC to handle sales support, recruitment coordination, and compliance management for trainers. Candidates should have strong organizational skills and attention to detail, managing proposals, interviews, and certification records effectively. This role entails collaboration with various teams and support for general administrative duties, ensuring accuracy in documentation and communications.

Qualifications

• Experience in administrative support and sales coordination is preferred.
• Knowledge in recruitment processes and compliance management.
• Familiarity with trainer certifications and documentation.

Responsibilities

• Prepare sales proposals and manage administrative tasks related to sales.
• Plan recruitment and coordinate interviews for trainers.
• Maintain compliance records and monitor trainer certifications.

Skills

Proactive communication

Organizational skills

Attention to detail

Sales process knowledge

Recruitment coordination

Job description

Job Summary

We seeking a proactive, organized, and detail-oriented individual to join our team as an Sales Admin & Manpower IC.

Primary Responsibilities

Sales & Administrative Support

• Prepare sales proposals and quotations in collaboration with the Sales Team

• Compile, check, and submit documents for proposals and quotations

• Manage and oversee administrative matters related to sales and camp operations

• Prepare manpower documentation for submission to clients and schools

• Attend to incoming calls and general office enquiries professionally

• Provide general administrative support for company activities, camps, and events

Manpower IC & Recruitment Coordination

• Plan and execute recruitment for trainers and facilitators

• Manage job postings and support recruitment processes

• Contact applicants to arrange and coordinate interviews

• Coordinate interview schedules and logistics for new trainer recruitment

• Coordinate attendance and logistics for Train-the-Trainers (TTT) sessions

• Liaise with current and regular trainers to confirm availability for camps and programmes

Trainer Records & Compliance Management

• Maintain and monitor records of trainer certifications

• Compile, track, and follow up on certification renewals, including but not limited to:

  • MOE Instructor Registration System (IRS)

  • Standard First Aid & CPR/AED

  • Kayak Coach Certifications

  • ACCT Level 1 (L1) Certifications

• Compile trainers’ CVs and certifications

• Prepare Annex F documentation (MOE-required compilation of trainers’ CVs and certifications)

• Ensure all trainer documentation submitted to clients and MOE is accurate and up to date

Secondary Responsibilities

• Assist in setting up meeting rooms and interview spaces

• Support Next Factor (retail department) in packing and preparing goods for delivery

• Provide ad-hoc administrative and operational support when required