Sales Admin & Invoicing Specialist

SW FOODS INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 25,000 - 31,000; Full time

Job summary

SW FOODS INTERNATIONAL PTE. LTD. in Singapore is seeking a Sales Admin Assistant/Executive to support data entry, email and document management, and provide excellent customer service.

The ideal candidate will have 1-2 years of relevant experience and strong communication, problem-solving, and organizational skills. You will handle quotations and invoices, maintain customer profiles, respond to inquiries, support sales teams, and coordinate with operations to ensure timely delivery.

Qualifications

• 1-2 years of experience in an administrative role.
• Proficiency in data entry and document management.
• Strong verbal and written communication skills.
• Excellent organizational skills with attention to detail.
• Ability to provide effective administrative support.
• Customer service-oriented approach.
• Proficient problem-solving skills.
• Experience in keying invoices.
• Minimum qualification of Post Secondary / Diploma.
• Ability to communicate with Mandarin-speaking customers.

Responsibilities

• Enter data accurately and efficiently to maintain up-to-date records.
• Organize and manage emails, files, and documents to ensure timely responses and easy retrieval.
• Provide exceptional customer service to internal and external stakeholders to enhance satisfaction.
• Apply problem-solving skills to resolve administrative and operational issues promptly.
• Maintain strong organizational skills to prioritize and complete tasks effectively.
• Answer inbound calls and respond to inbound leads promptly to support sales efforts.
• Assist sales personnel by following up with clients to support business development.
• Build and sustain positive relationships with new and existing customers by delivering quality after-sales service.
• Prepare and file sales quotations and invoices accurately for smooth transaction processing.
• Manage customer profiles to keep information current and accessible.
• Handle sales enquiries and forward them to sales staff for detailed follow-up.
• Coordinate with the operations team to ensure smooth delivery of goods.
• Perform general administrative duties to support daily business operations.
• Key in and amend invoices to maintain accurate financial records.
• Carry out other job-related duties as assigned to support team objectives.

Skills

Data entry

Document management

Communication

Organization

Customer service

Problem solving

Invoicing

Mandarin communication

Education

Post Secondary / Diploma

Job description

SW FOODS INTERNATIONAL PTE. LTD. in Singapore is seeking a Sales Admin Assistant/Executive to support data entry, email and document management, and provide excellent customer service.

The ideal candidate will have 1-2 years of relevant experience and strong communication, problem-solving, and organizational skills. You will handle quotations and invoices, maintain customer profiles, respond to inquiries, support sales teams, and coordinate with operations to ensure timely delivery.