Sales Admin & Support Coordinator

Essentials (SG) Pte Ltd; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Essentials (SG) Pte Ltd is hiring three Admin staff in Singapore to support the sales team with day-to-day administrative tasks and order processing.

You will prepare quotations, invoices and delivery documents, respond to customer inquiries, and coordinate with customers, sales reps, warehouse and delivery teams to ensure timely delivery. The role requires strong Excel/Word skills and good communication abilities.

Qualifications

• 1–2 years of sales administration or similar experience preferred.
• Excellent communication and interpersonal skills.
• Proficient with Microsoft Excel and Word.
• Strong organizational skills and attention to detail.
• Able to work independently and as part of a team.
• Willing to learn and be proactive.
• Experience in wholesale, trading, PPE, or related industries is a plus.

Responsibilities

• Provide administrative and sales support to the sales team.
• Prepare quotations, sales orders, POs, invoices, and delivery documents.
• Process and follow up on customer orders to ensure timely delivery.
• Coordinate with customers, sales reps, warehouse and delivery teams on orders and schedules.
• Respond to customer enquiries via phone, WhatsApp and email.
• Follow up on quotations, orders and payments as needed.
• Maintain customer data, pricing, and sales records in the system.
• Assist in preparing price lists, product information, samples and sales materials.
• Monitor stock availability and coordinate with warehouse for orders.
• Liaise with suppliers on product availability and pricing.
• Prepare sales and administrative reports.
• Handle general sales and office admin duties.
• Perform other duties and ad-hoc tasks by management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Independence

Proactive learning

Tools

Microsoft Excel

Microsoft Word

Job description

Essentials (SG) Pte Ltd is hiring three Admin staff in Singapore to support the sales team with day-to-day administrative tasks and order processing.

You will prepare quotations, invoices and delivery documents, respond to customer inquiries, and coordinate with customers, sales reps, warehouse and delivery teams to ensure timely delivery. The role requires strong Excel/Word skills and good communication abilities.