Sales Admin Coordinator

Chong Lee Leong Seng Co Ltd; Singapore; On-site; SGD 39,000 - 67,000; Full time

Job summary

Chong Lee Leong Seng Co Ltd invites applications for a Sales Support role based in Singapore. You will manage sales support activities, handle quotations, correspondences, and SOPs, and ensure timely execution of processes.

The role requires 3–5 years of relevant experience, strong Excel skills, and familiarity with SAP MM. You will also generate reports, liaise with the principal, and assist with stock purchases and rebates.

Qualifications

• O Level or Diploma in Business or equivalent is required.
• Min 3–5 years of experience in a similar role is preferred.
• Proficiency with SAP MM and advanced Excel (VLOOKUP/pivot tables) is advantageous.

Responsibilities

• Manage sales support groups and ensure processes are executed correctly in a timely manner.
• Attend to quotations, correspondences, SOPs, and sales inquiries by phone or counter.
• Update GRN to Purchase Order and submit to Finance for payment.
• Create Purchase Orders for stock ordering and inter-department requisitions.
• Generate reports for purchases, sales, stock, vessels and sales incentives.
• Provide rebates to Finance Department and submit monthly sales reports to Principal.
• Authorize Purchase Orders and related forms when Manager is unavailable.
• Liaise with principal regarding order status, delivery, claims, etc.
• Maintain Sales & Purchasing prices and discounts in Parts Master file.

Skills

Interpersonal & communication

Team player

Attention to detail

Written English

Education

O Level

Diploma in Business or equivalent

Tools

SAP MM

Excel (Advanced)

VLOOKUP

Pivot tables

Job description

Job Description

• To manage sales support groups and ensure processes are executed correctly in a timely manner.

• Attend to all job duties when the requirement arises – quotation/correspondence, faxes, SOP, and Sales inquiries – phone/counter.

• GRN update to Purchase Order and submit to Finance Department for payment.

• To create Purchase Orders for stock ordering and inter-department requisition.

• To generate reports for Department – Purchases/Sales/Order for Stocks/Vessel/sales incentives etc.

• To provide provision for rebate payout to Finance Department.

• Submit monthly sales report to Principal.

• Authorizes Purchase Orders, claim instruction forms, return notes, and credit instruction forms when the Manager is unavailable.

• To carry out local sourcing for ball bearings that replace Bearings.

• To change/improve operations procedures and achieve enhanced res between department staff and all other departments.

• To liaise with principal regarding order status, delivery, claims, etc.

• Maintain Sales & Purchasing Prices and discounts in the Parts Master file.

• To file GST refund when required.

• Train other staff members to perform work activities, such as using computer applications.

• Any other duties as assigned by Supervisor.

Requirement

• ‘O’ Level, Diploma in Business or equivalent

• Min 3 to 5 years experience in a similar capacity.

Proficiency in using VLOOKUP and creating/managing pivot tables is an advantaged.

• Good computer skills, especially in Excel knowledge (Advance skills).

• Experience with SAP (MM) is highly preferred.

• Possess good interpersonal & communication skills.

• Personality traits – good attitude, customer focus, team player, detailed

• Good written and spoken English