Sales Admin Executive

Indoguna Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Indoguna Singapore Pte Ltd in Singapore is seeking a capable Sales Administration professional to support the Sales team with pricing, quotations and contract administration. The role involves managing ERP pricing data, preparing tender submissions and maintaining documentation.

You will also generate sales reports and assist in budgeting, forecasting and performance reviews to drive business growth. The successful candidate should have a Diploma and at least 3 years in sales support, with

Qualifications

• Diploma in Business Administration, Marketing, Sales Management or related.
• Minimum 3 years of relevant experience in Sales Administration, Commercial Support or Sales Coordination.
• Strong analytical and numerical skills to interpret sales data.
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.
• Excellent organisational and coordination skills.
• Ability to manage multiple priorities and tight deadlines.
• Strong interpersonal skills for cross-department collaboration.

Responsibilities

• Provide administrative and operational support to the Sales team.
• Prepare, update and maintain customer price lists per pricing strategies and contracts.
• Ensure pricing in ERP and timely communication to stakeholders.
• Prepare and issue customer quotations accurately and timely.
• Maintain quotations, pricing records and commercial correspondence.
• Coordinate tender submissions with documents and schedules.
• Maintain repository of tender docs, contracts and pricing agreements.
• Prepare business correspondence, presentations, reports and other commercial documents.
• Generate daily, weekly and monthly sales reports for management review.
• Analyze sales performance by customer, product category, salesperson and unit.
• Prepare dashboards, management reports and performance presentations.
• Monitor sales targets and provide variance analysis against budgets and forecasts.
• Compile customer history and purchasing patterns to support planning.
• Assist in preparing forecasts, budgets and business reviews.
• Maintain customer pricing structures and ensure price revisions are implemented.
• Coordinate pricing updates with Sales, Purchasing and Finance.
• Maintain contracts and pricing agreements for compliance.
• Support contract renewals and monitor expiry dates.
• Liaise with Sales, Purchasing, Finance, Warehouse, Logistics and others to resolve issues.
• Support business initiatives and campaigns with necessary admin.

Skills

Sales administration

Analytical skills

Excel

PowerPoint

Interpersonal skills

Cross-functional collaboration

Data analysis

Education

Diploma in Business Administration or related

Tools

Microsoft Office

Job description

Job Description

1. Sales Administration Support

• Provide comprehensive administrative and operational support to the Sales team to facilitate smooth business operations.
• Prepare, update and maintain customer price lists in accordance with approved pricing strategies, promotional activities and contractual agreements.
• Ensure all pricing information is accurately maintained within the ERP system and communicated promptly to the relevant stakeholders.
• Prepare and issue customer quotations in accordance with approved pricing policies and commercial terms, ensuring accuracy and timely submission.
• Maintain proper documentation of quotations, customer pricing records and commercial correspondence.
• Coordinate and prepare tender submissions by compiling the required documents, pricing schedules and supporting information, ensuring submissions are completed accurately and within the stipulated deadlines.
• Maintain an organised repository of tender documents, customer contracts and pricing agreements for future reference and audit purposes.
• Prepare business correspondence, presentations, reports and other commercial documentation to support the Sales team.

2. Sales Reporting & Analysis

• Generate daily, weekly and monthly sales reports for management review.
• Analyse sales performance by customer, product category, salesperson and business unit to identify trends, opportunities and areas for improvement.
• Prepare sales dashboards, management reports and business performance presentations.
• Monitor sales targets and provide variance analysis against budgets and forecasts.
• Compile customer sales history, purchasing patterns and product movement reports to support business planning and strategic decision-making.
• Assist management in preparing sales forecasts, budgets and business review reports.

3. Pricing & Contract Administration

• Maintain customer pricing structures and ensure timely implementation of approved price revisions.
• Coordinate pricing updates with the Sales, Purchasing and Finance teams to ensure consistency across all systems.
• Maintain customer contracts, pricing agreements and commercial documentation, ensuring validity and compliance with company policies.
• Support contract renewals and monitor expiry dates for timely follow-up.

4. Cross-Functional Coordination

• Liaise with Sales, Purchasing, Finance, Warehouse, Logistics and other internal departments to support commercial activities and resolve operational issues.
• Coordinate customer requests and ensure timely communication between internal stakeholders.-- Support business initiatives, product launches and promotional campaigns by coordinating the necessary administrative activities.

5. Data Management & Process Improvement

• Maintain accurate customer master data, pricing information and sales records within the ERP system.
• Ensure data integrity through regular review and validation of sales-related information.
• Identify opportunities to improve sales administration processes and recommend system enhancements to improve efficiency and productivity.
• Participate in automation and digitalisation initiatives to streamline sales administration processes.

6. Other Responsibilities

• Maintain confidentiality of customer, pricing and commercial information.
• Comply with company policies, procedures and internal controls.
• Perform any other duties and responsibilities assigned by Management from time to time.

Job Requirements

• Diploma in Business Administration, Marketing, Sales Management or a related discipline.
• Minimum 3 years of relevant experience in Sales Administration, Commercial Support or Sales Coordination.
• Strong analytical and numerical skills with the ability to interpret sales data.
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.
• Excellent organisational and coordination skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Strong interpersonal skills with the ability to collaborate effectively across departments.