Sales Operations & Admin Coordinator

LUXX NEWHOUSE PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

LUXX NEWHOUSE PTE LTD is seeking a Sales & Admin Coordinator in Singapore to provide sales coordination and administrative support to the Sales and Operations teams. You will process customer orders in the ERP system, coordinate schedules, and prepare essential sales and operation documents.

The role requires 2–3 years of relevant experience, proficiency in English and Mandarin, and strong Excel/ERP skills. Relocation to 30 Kranji Loop TimMac by Sep 2026 is noted.

Qualifications

• Diploma or equivalent in Business Administration, Sales Administration, Office Administration or related field.
• Experience in sales coordination, sales administration or office administration (2–3 years).
• ERP experience and order processing is an advantage.
• Proficient in Microsoft Office, especially Excel.
• Able to multitask, prioritise, and meet deadlines.
• Proactive, responsible and able to work independently.
• Experience in construction/engineering industry is a plus.
• English and Mandarin proficiency (spoken and written).

Responsibilities

• Process customers orders accurately into the ERP system.
• Coordinate schedules with Sales & Operations and other requirements.
• Monitor order status and follow up for timely fulfilment.
• Maintain and update customer databases and sales records.
• Prepare work orders, sales orders and related documents.
• Ensure documents are accurate and properly filed.
• Assist with sales reports, data entry, and sales administration duties.
• Manage daily office administration, facilities, and general workflows.
• Coordinate office maintenance and services.
• Maintain records and provide general administrative support.
• Coordinate procurement of office supplies and stock items.
• Monitor inventory levels and reorder as needed.
• Coordinate with suppliers, obtain quotes, and follow up on deliveries and orders.

Skills

Order processing

ERP familiarity

Multitasking

Independent working

English & Mandarin

Education

Diploma in Business/Office Admin

Tools

Microsoft Office (Excel)

ERP systems

Job description

LUXX NEWHOUSE PTE LTD is seeking a Sales & Admin Coordinator in Singapore to provide sales coordination and administrative support to the Sales and Operations teams. You will process customer orders in the ERP system, coordinate schedules, and prepare essential sales and operation documents.

The role requires 2–3 years of relevant experience, proficiency in English and Mandarin, and strong Excel/ERP skills. Relocation to 30 Kranji Loop TimMac by Sep 2026 is noted.