Sales Admin Assistant (1 Year Contract renewable / Process Purchase Orders) DP3

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. is seeking an organised administrator to manage end-to-end PO processes, coordinate logistics and ensure timely project documentation in a fast-paced environment.

You will handle invoices, liaise with principals, vendors and internal teams, and support monthly reports and dealsheets with strong attention to detail and the ability to juggle multiple priorities. Proficiency in Word and Excel is required.

Qualifications

• Strong organisational and coordination abilities are essential.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in all tasks.
• Ability to manage multiple priorities and meet tight deadlines.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Manage end-to-end processing of purchase orders, including raising POs and preparing approval documents.
• Coordinate logistics and shipment arrangements, monitor order status and track deliveries.
• Process invoices and related documentation, ensuring accuracy and timely submission.
• Liaise with principals, vendors, customers and internal teams for project documentation.
• Support project administration, including dealsheets, budget revisions and monthly reports.
• Collaborate with Sales, Project and Logistics teams to ensure smooth order execution.
• Manage email correspondence and follow up on outstanding matters to meet deadlines.
• Perform other administrative duties as assigned by the Sales Administration Supervisor.

Skills

Organisational skills

Coordination

Communication skills

Attention to detail

Time management

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage the end-to-end processing of purchase orders, including raising POs, preparing approval documents and coordinating with principals and vendors.
• Coordinate logistics and shipment arrangements, monitor order status and track deliveries to ensure timely completion.
• Process invoices, tax invoices and related documentation, ensuring accuracy and timely submission.
• Liaise with principals, vendors, customers and internal teams to coordinate project documentation, including test reports and certifications.
• Support project administration, including dealsheets, budget revisions, monthly reports and other project-related documentation.
• Work closely with Sales, Project and Logistics teams to ensure smooth execution of orders and projects.
• Manage email correspondence and follow up on outstanding matters to meet operational deadlines.
• Perform other administrative duties as assigned by the Sales Administration Supervisor.

Requirements

• Relevant administrative experience with strong organisational and coordination skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Able to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office, particularly Word and Excel.