Sales Admin Assistant (1 year contract renewable) DP19

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore seeks an experienced Sales Admin support to manage purchase orders, vendor coordination, and invoicing. You will oversee end-to-end project processes, liaise with principals, and prepare tax documents and reports.

The role requires strong organizational, communication, and multitasking skills, with proficiency in MS Word/Excel/Access. Candidates must meet deadlines, handle high email volumes, and work well in a team.

Qualifications

• Strong organizational skills with the ability to manage multiple workloads simultaneously.
• Proven ability to prioritize tasks and handle multitasking efficiently.
• Excellent communication skills, both written and verbal.
• A solid administrative background with relevant experience.
• High attention to detail and accuracy.
• Ability to meet strict deadlines and work under pressure.
• Proficiency in Microsoft Word, Excel, and Access.
• A collaborative team player with a strong sense of dedication.

Responsibilities

• Raise PO to Principal (Place engine orders, Raise Indent Approval Form (IAF), Confirm PO)
• Prepare SSF and PO to vendors
• Liaise with Logistic and shipping arrangement
• Monitor ordering systems and track shipment details
• Process invoices from the Principal and ensure accuracy
• Compile and submit required documents to the Principal
• Liaise with Principal for submission of test report and certification to customer
• Process Purchase Orders and ensure timely completion
• Prepare dealsheet for P&E POs
• Manage end-to-end process of projects
• Preparation of tax invoice
• Compilation of tax invoices for salespersons
• Handle budget revisions as necessary
• Manage and respond to high volumes of emails promptly
• Prepare monthly reports and meet deadlines
• Coordinate activities with the Sales and Project teams
• Undertake any ad-hoc tasks assigned by the Sales Admin Supervisor

Skills

Organized

Prioritization

Communication

Administrative

Detail-oriented

Deadline-driven

MS Office

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Key Responsibilities:

• Raise PO to Principal (Place engine orders, Raise Indent Approval Form (IAF), Confirm PO)


• Prepare SSF and PO to vendors


• Liaise with Logistic and shipping arrangement


• Monitor ordering systems and track shipment details


• Process invoices from the Principal and ensure accuracy


• Compile and submit required documents to the Principal


• Liaise with Principal for submission of test report and certification to customer


• Process Purchase Orders and ensure timely completion


• Prepare dealsheet for P&E POs


• Manage end-to-end process of projects


• Preparation of tax invoice


• Compilation of tax invoices for salespersons


• Handle budget revisions as necessary


• Manage and respond to high volumes of emails promptly


• Prepare monthly reports and meet deadlines


• Coordinate activities with the Sales and Project teams


• Undertake any ad-hoc tasks assigned by the Sales Admin Supervisor

Key Requirements:

• Strong organizational skills with the ability to manage multiple workloads simultaneously


• Proven ability to prioritize tasks and handle multitasking efficiently


• Excellent communication skills, both written and verbal


• A solid administrative background with relevant experience


• High attention to detail and accuracy


• Ability to meet strict deadlines and work under pressure


• Proficiency in Microsoft Word, Excel, and Access


• A collaborative team player with a strong sense of dedication