Receptionist #School #BukitTimah

IET PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

IET PTE. LTD. in Singapore is seeking a frontline administrative associate to manage visitor inquiries, correspondence, and routine office operations within a school environment.

You will greet visitors, handle calls, coordinate meetings, support events, stock-taking, and ensure records are up to date, with Mandarin and English communication to meet tender requirements.

Qualifications

• Minimum 3 GCE O-Level passes, including English.
• At least 2 years of frontline administrative experience; school experience preferred.

Responsibilities

• Greet and assist walk-in visitors, answer telephone calls, and respond to general enquiries.
• Manage incoming correspondence by sorting, distributing mail, and maintaining accurate office filing records.
• Record lost-and-found items and track found monies to support timely bank deposits.
• Provide administrative and logistical support for school meetings, events, and stock-taking activities to ensure smooth operations.
• Assist with sick bay duties and general office operations to maintain a safe and organized environment.
• Collaborate with team members to complete assigned administrative tasks efficiently and accurately.
• Use Microsoft Office applications proficiently to prepare documents and manage records.
• Communicate effectively in English and Mandarin to meet tender requirements and support diverse stakeholders.

Skills

Office administration

Bilingual English/Mandarin

Communication skills

Education

GCE O-Level passes including English

Tools

Microsoft Office

Job description

Job Summary

Provide frontline administrative support by managing visitor enquiries, correspondence, and office operations while assisting with events, stock-taking, and sick bay duties in a school environment.

Responsibilities

• Greet and assist walk-in visitors, answer telephone calls, and respond to general enquiries promptly and professionally
• Manage incoming correspondence by sorting, distributing mail, and maintaining accurate office filing records
• Record lost-and-found items and track found monies to support timely bank deposits
• Provide administrative and logistical support for school meetings, events, and stock-taking activities to ensure smooth operations
• Assist with sick bay duties and general office operations to maintain a safe and organized environment
• Collaborate with team members to complete assigned administrative tasks efficiently and accurately
• Use Microsoft Office applications proficiently to prepare documents and manage records
• Communicate effectively in English and Mandarin to meet tender requirements and support diverse stakeholders

Required competencies and certifications

• Minimum 3 GCE O-Level passes, including English
• At least 2 years of relevant frontline administrative experience; school experience preferred

Preferred competencies and qualifications

• Ability to communicate in Mandarin (required as per tender)
• Proficiency in Microsoft Office applications
• Strong communication, interpersonal, and teamwork skills demonstrated through patient, organized, and detail-oriented work

Other Information

• Monday to Thursday: 8:45 AM - 6:00 PM
• Friday: 9:15 AM - 6:00 PM
• Lunch Break: 45 minutes daily