Administrative Support Officer #School #Bukit Panjang

IET PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

IET PTE. LTD. in Singapore is seeking a proactive Front Desk Administrator to manage reception, handle inquiries, and support daily school operations, ensuring smooth communication between staff, students, and visitors.

You will maintain attendance records, organize files, prepare meeting spaces, and assist with administrative tasks while working Monday to Friday with early start hours, in a dynamic school environment.

Qualifications

• Minimum 2 years of experience providing administrative support or performing similar office duties.
• Experience in a school environment is a plus.
• Proficient with MS Office suite and general office applications.

Responsibilities

• Respond promptly to incoming calls, enquiries, and messages to provide clear information and assistance.
• Welcome and register visitors efficiently while maintaining a clean and organized reception area.
• Maintain accurate class registers and student attendance records to support school administration.
• Organize and file administrative documents to ensure easy retrieval and compliance.
• Prepare meeting rooms and coordinate refreshments to facilitate meetings and events.
• Support general office administration tasks to maintain effective daily operations.

Skills

Customer service

Administrative support

Communication

MS Office

Education

NITEC (Office Skills) certification

5 O-Level passes including English

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Job Summary

You will manage front desk operations, handle communications, support administrative tasks, and assist with student attendance and meeting preparations to ensure smooth daily office and school functions.

Responsibilities

• Respond promptly to incoming calls, enquiries, and messages to provide clear information and assistance
• Welcome and register visitors efficiently while maintaining a clean and organized reception area
• Maintain accurate class registers and student attendance records to support school administration
• Organize and file administrative documents to ensure easy retrieval and compliance
• Prepare meeting rooms and coordinate refreshments to facilitate smooth meetings and events
• Support general office administration tasks to maintain effective daily operations

Required competencies and certifications

• Proficient use of Microsoft Word, Excel, PowerPoint, and general office applications to complete administrative tasks
• Minimum 2 years of experience providing administrative support or performing similar office duties
• NITEC (Office Skills) certification or minimum 5 GCE O-Level passes including English; relevant experience may substitute for O-Level passes

Preferred competencies and qualifications

• Experience working in a school environment to better understand educational administrative needs
• Ability to work independently and collaboratively within a team to achieve office goals
• Pleasant and service-oriented attitude to enhance visitor and staff interactions=

Working Hours

• Mondays to Wednesday & Friday: 6:45 am to 3:00 pm, inclusive of 45 mins lunch break
• Thursdays: 6:45 am to 5:00 pm, inclusive of 45 mins lunch break