Administrative Support Officer #School #Pasir Ris

IET Pte. Ltd.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

IET Pte. Ltd. in Singapore is seeking a proactive receptionist to manage front desk operations, answer calls, greet visitors and support daily office functions.

You will assist with student attendance records, prepare Excel reports, and help organise school events and examination logistics, contributing to smooth administrative workflows.

Qualifications

• Demonstrated communication and interpersonal skills.
• Proficiency in Word and Excel for documents and reports.
• Strong organizational abilities for handling multiple tasks.

Responsibilities

• Manage reception by answering calls, handling visitor enquiries, and providing frontline support.
• Assist with recording student attendance and maintaining accurate administrative records.
• Distribute mail and manage inventory to keep office resources organized.
• Prepare Excel reports and data summaries to support school functions.
• Support planning and execution of school events and examination logistics.
• Perform general office administration tasks to ensure efficient daily operations.

Skills

Frontline communication

Customer service

Microsoft Word

Microsoft Excel

Multitasking

Organizational skills

Education

GCE O-Level or NITEC

Job description

Job Summary

You will manage reception and frontline support, assist with student attendance and administrative records, prepare reports and documents, and support school events and examination logistics.

Responsibilities

• Manage reception duties by answering incoming calls, handling visitor enquiries, and providing general frontline support to ensure smooth office operations
• Assist with recording student attendance and maintaining accurate administrative records to support school management
• Distribute mail and manage inventory to maintain organized office resources
• Prepare Excel reports, data summaries, examination records, and other administrative documents to support school functions
• Support the planning and execution of school events, programmes, and examination logistics to facilitate successful activities
• Perform general office administration tasks to maintain efficient daily operations

Required competencies and certifications

• Minimum GCE O-Level or NITEC certification as mandatory educational qualification

Preferred competencies and qualifications

• Demonstrated communication, interpersonal, and customer service skills to effectively engage with students, staff, and visitors
• Proficiency in Microsoft Word and Excel to prepare documents and reports accurately
• Strong organisational and multitasking abilities to manage multiple administrative tasks efficiently
• Previous administrative or receptionist experience, preferably in a school environment, to contribute relevant skills and knowledge

Other Information

Working Hours

• Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1-hour lunch break
• Fridays: 7:30am to 4:30pm, inclusive of 1-hour lunch break