1910 Receptionist cum Admin Assistant/Eunos MRT

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

Haig Girls' School is seeking a frontline Reception/Administrative Assistant to support the General Office. The role covers handling enquiries, visitor reception, and basic admin tasks across a school of staff and students.

The successful candidate will work 42 hours per week during term and holidays, with fixed morning schedules and occasional early finish days. Proficiency in MS Word/Excel/PowerPoint and good communication are essential.

Qualifications

• Four GCE O-Level passes or equivalent preferred.
• Fluent English for handling enquiries, communicating with students and parents, and preparing administrative records preferred.
• Strong communication, writing, organisation and record-keeping skills preferred.
• Ability to move around the school to carry out reception, sick-bay and administrative duties safely preferred.
• Proficiency in MS Word, Excel, PowerPoint and email management preferred.
• Ability to complete assigned tasks independently and proactively preferred.
• Customer service experience preferred; First Aid certification is an advantage.

Responsibilities

• Reception duties at the General Office counter; handle inquiries, calls, walk-ins and deliveries (approximately 80% of time).
• Assist unwell students in the sick bay and support sick-bay management.
• Administrative duties: verify documents, update records, and collate outgoing mail and deliveries (approximately 20%).
• Maintain the lost-and-found logbook and office stationery stocks.
• File, organise and archive documents; perform other duties as required by the school.

Skills

Fluent English

Communication

Organisation

Record-keeping

MS Word

MS Excel

MS PowerPoint

Email management

Independent work

Customer service

First Aid certification

Education

GCE O-Level passes or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email management

Job description

Name of Authority: Haig Girls' School

Contract Period: 1 January 2027 to 31 December 2027.

Option period: 1 January 2028 to 31 December 2028.

Personnel to be deployed at the following hours:

• School term: Mondays to Thursdays, 6:30am to 3:30pm; Fridays, 6:30am to 3:00pm.
• School holidays: Mondays to Thursdays, 7:00am to 4:00pm; Fridays, 7:00am to 3:30pm.
• Each day includes a 30-minute lunch break; total working time is 42 hours per week excluding lunch.
• Full-time commitment to the above hours is required. Hours may change according to school operational needs.
• Service not required on Saturdays, Sundays and gazetted public holidays.

Requirements:

• At least four GCE O-Level passes or equivalent are preferred.
• Fluent English for handling enquiries, communicating with students and parents, and preparing administrative records is preferred.
• Strong communication, writing, organisation and record-keeping skills are preferred.
• Ability to move around the school to carry out reception, sick-bay and administrative duties safely is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint and email management is preferred.
• Ability to complete assigned tasks independently and proactively is preferred.
• Customer service experience is preferred; First Aid certification is an advantage.

Job Scopes:

The Services required are set out as follows:

1. Reception duties (approximately 80%): provide customer service at the General Office counter, handle internal and external enquiries, answer calls, attend to walk-ins and receive deliveries.
2. Assist unwell students in the sick bay and support sick-bay management.
3. Administrative duties (approximately 20%): verify documents, maintain and update records, and collate outgoing mail and deliveries.
4. Maintain the lost-and-found logbook and office stationery stocks.
5. File, organise and archive documents, and perform other duties assigned by the school.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301